Company Receptionist / Personal Assistant

Job Summary
Market Master USA is seeking a highly professional and proactive Company Receptionist & Personal Assistant to the Group Managing Director (GMD) who also has experience in digital marketing, healthcare marketing, and business development services. This dual role requires a well-organized individual capable of handling front-desk operations, executive support, and marketing/business development activities that contribute to the company’s growth and efficiency.

The ideal candidate will be a multitasker with strong organizational skills, a keen eye for detail, and the ability to maintain professionalism while managing diverse responsibilities.

Key Responsibilities:Reception & Office Administration:

• Serve as the first point of contact for visitors, clients, and business associates, ensuring a welcoming and professional environment.
• Manage all incoming calls, emails, and correspondence, directing inquiries appropriately.
• Maintain office supplies inventory and liaise with vendors for procurement.
• Handle document organization, filing, and data entry tasks.
• Ensure smooth daily office operations, including scheduling meetings and coordinating office maintenance when necessary.

Personal Assistant Duties to the GMD:

• Manage the GMD’s schedule, appointments, and travel arrangements.
• Assist in preparing reports, presentations, and executive correspondence.
• Attend meetings, take minutes, and ensure follow-ups on action items.
• Act as a liaison between the GMD and employees, clients, and business partners to ensure smooth communication.
• Handle confidential and sensitive information with the highest level of discretion.

Digital Marketing & Healthcare Marketing Support:

• Assist with executing digital marketing strategies, including managing social media accounts, email marketing, and online advertising.
• Support healthcare marketing initiatives, including outreach to healthcare providers and professionals.
• Conduct market research to identify trends and opportunities in digital marketing, healthcare, and business development sectors.
• Assist in managing company branding, website updates, and online reputation.

Business Development Support:

• Research and identify new business opportunities, clients, and strategic partnerships.
• Assist in preparing business proposals, client presentations, and marketing materials.
• Maintain client databases and track business performance metrics to support strategic decision-making.
• Support lead generation efforts through networking, follow-ups, and customer relationship management.

Qualifications & Experience:

• Bachelor’s degree in Business Administration, Marketing, Communications, or a related field preferred.
• 2-4 years of experience in an administrative, executive assistant, or receptionist role.
• Prior experience in digital marketing, healthcare marketing, or business development is a strong advantage.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, and CRM software.
• Familiarity with digital marketing tools, social media management platforms, email marketing software, and analytics tools.

Skills & Competencies:

• Exceptional communication and interpersonal skills.
• Strong organizational and multitasking abilities with attention to detail.
• Ability to work in a fast-paced, deadline-driven environment.
• Tech-savvy with the ability to quickly learn and adapt to new software.
• High level of professionalism and ability to handle confidential matters with discretion.
• Proactive problem-solving and critical thinking skills.

Compensation & Benefits:

• Competitive salary based on experience.
• Opportunities for professional growth and career advancement.
• Dynamic and innovative work environment with exposure to multiple industries.

How to Apply:

Interested candidates should submit their resume and a cover letter to hr@marketmasterusa.com with the subject line: Application for Receptionist & Personal Assistant – Market Master USA.

If you are an enthusiastic individual who thrives in a dynamic office environment, we encourage you to apply for this exciting opportunity.

Job Types: Full-time, Contract, Temporary, Internship

Pay: $15.00 - $17.16 per hour

Expected hours: 40 per week

Benefits:

• Paid time off
• Professional development assistance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Work Location: In person

Salary : $15 - $17