Accounts Payable Administrator

Summary / Objective

This position is responsible for ensuring the accurate recording and payment of all accounts payable within the company. In addition, the position will analyze certain accounts monthly to support the month-end closing process. As well as assisting with the year-end financial audit.

Essential Functions

• Review of invoices and routing for approvals
• Provide customer service to vendors
• Maintenance of the accounts payable system
• Prepare weekly and bi-monthly check runs
• Manage vendor issues
• Prepare and review new vendor setup requests
• Maintain purchase orders for vendors
• Review and submit reimbursements for employees
• Reconcile vendor statements
• Complete credit applications
• Perform other duties and responsibilities as assigned

Qualifications

Competencies

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, electronic office equipment, phones, photocopiers, filing cabinets etc.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This is largely a sedentary role; however, some filing or moving of small boxes / items might be required. This would require the ability to lift files, boxes, or other items under 40 pounds, open filing cabinets, reaching and bending, or standing on a stool as necessary.

Position Type / Expected Hours of Work

This is a full-time non-union position. The scheduled hours are 40 to 50 hours per week Monday through Friday but may be extended as required to execute the tasks assigned.

Travel

This position may require occasional travel.

Required Education and Experience

2-4 years of accounting experience or equivalent years of education is required.

Additional Eligibility Qualifications

1. Must pass a pre-employment screen, including but not limited to a drug and alcohol screen, background check, motor vehicle records check, reference check, and physical (if applicable).

2. Current and valid driver's license in the state of permanent residence (must be insurable by Jaynes automobile insurance carrier in order to drive a Jaynes vehicle).

3. Must be eligible per Fleet Safety Management policy to operate a company vehicle or a personal vehicle for company purposes.

Work Authorization

Jaynes Corporation requires that all employees be legally authorized to work in the United States. Any person employed by Jaynes must complete the federal Employment Eligibility Verification Form (I-9) which will be entered into the federal E-Verify system.

AAP / EEO Statement

All employment decisions at Jaynes are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion or belief, sex, national, social, or ethnic origin, age, disability, genetics, sexual orientation, or any other status protected by the laws or regulations in the locations where we operate. Jaynes will not tolerate discrimination or harassment based on any of these characteristics.

Benefits

Jaynes Corporation is an employee-owned company and offers an exceptional benefits package. In addition to a competitive base salary, regular full-time employees are eligible for medical, dental, and vision insurance; a health savings account (HSA); dependent care flexible spending account (FSA); company-paid and supplemental life insurance; long term & short term disability insurance; cancer, accident & hospital indemnity coverage; retirement planning including 401k and Employee Stock Ownership Plan (ESOP); bonus plan; paid holidays; and up to 5 weeks of paid leave.

Additional wellness benefits include an onsite healthcare clinic for employees and their dependents, a comprehensive employee wellness program that includes financial incentives, free weekly yoga classes, an employee assistance program (EAP), and a fitness membership reimbursement program.

Regular part-time employees and interns are eligible for limited benefits.

PLEASE NOTE :

Job descriptions are designed and intended only to summarize the essential duties, responsibilities, qualifications, and requirements for the purpose of clarifying the general nature and scope of a position's role as part of the overall organization.

Job descriptions do not list all tasks an employee might be expected to perform, and they do not limit the right of the supervisor to assign additional tasks, or otherwise modify duties to be performed, even if seemingly unrelated to the basic job.

Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)