FinOps Specialist- Payroll, Invoice Management, Bookkeeping

JCJ National Security is a fast growing security company in need of reliable, dependable people who want to work and interact with the public. We offer stable schedules and/or the ability to work in a flex/on call status for those wanting flexibility and variety. As the company grows so does advancement potential for those demonstrating leadership abilities.

Position Summary:

We are seeking a highly skilled Finance Manager to oversee key financial functions, including payroll processing, accounts receivable (AR), and accounts payable (AP). This role is critical in ensuring financial accuracy, maintaining cash flow, and supporting overall financial health. The ideal candidate will have experience managing financial operations for a small to mid-sized business and will thrive in a structured phased onboarding process to ensure a smooth transition into responsibilities.


Key Responsibilities:

Phase 1: Payroll Processing

Accurately process payroll for a workforce of 80-100 employees on a bi-weekly schedule.
Ensure compliance with federal, state, and local payroll regulations.
Maintain payroll records, process deductions, and manage employee benefits-related payroll deductions.
Reconcile payroll transactions with financial records.
Address payroll-related inquiries from employees and leadership.
Experience with Paychex Flex and/or Celayix payroll and timekeeping applications is highly preferred


Phase 2: Accounts Receivable (AR) Management

Oversee AR processes across 10 customers with an ARR of $3-5 million.
Conduct a true-up of outstanding invoices and follow up on collections as needed.
Ensure timely and accurate invoicing and payment tracking.
Work closely with customers to resolve discrepancies and improve collection timelines.
Generate AR reports and provide financial insights on revenue trends and outstanding balances.


Phase 3: Accounts Payable (AP) Management

Manage AP operations across approximately 30 vendors, ensuring timely and accurate payments.
Review and reconcile vendor invoices, ensuring proper approvals and coding.
Maintain positive vendor relationships by addressing inquiries and resolving discrepancies.
Monitor cash flow impact related to payables and assist in optimizing payment schedules.
Prepare AP reports and maintain financial documentation for audits and compliance.


Additional Responsibilities:

Assist in month-end and year-end financial close processes.
Support financial reporting, forecasting, and budgeting activities.
Ensure compliance with financial policies, procedures, and regulatory requirements.
Identify opportunities for process improvements and operational efficiencies.


Qualifications & Skills:

Bachelor’s degree in Finance, Accounting, or a related field.
Experience in financial management, including payroll, AR, and AP.
Proficiency in accounting software (e.g., QuickBooks, NetSuite, or similar) and Excel.
Strong understanding of payroll regulations, invoicing, and vendor payment processes.
Excellent attention to detail, analytical skills, and problem-solving abilities.
Effective communication and collaboration skills to work with internal teams and external partners.

This is a contract to hire position.
Hourly position with a pay range of $30.00 to $36.00 per hour.

TYPICAL PHYSICAL DEMANDS AND WORKING CONDITIONS:

Officers must be able to observe, walk, stand, sit, bend, stoop, and stretching or drive for extended periods of time in various weather conditions. Ability to run, climb stairs, and carry fire extinguishers or other emergency equipment. Help restrain or lift a person; occasionally lift and/or move up to 50 pounds. Requires normal range of hearing and eyesight to record, prepare, and communicate appropriate reports. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus; frequently required to use hands, handle or feel objects or controls.

The start and end dates and hourly commitment of the position are flexible and can be adjusted based on business/ management’s needs.

Our organization provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.