Accounts Payable Clerk - Construction

Job Title: Accounts Payable Clerk

Location: New York, NY

Reports to: Accounting

Job Description

ACCOUNTS PAYABLE CLERK ROLE / RESPONSIBILITIES

The Accounts Payable Clerk is responsible for managing and processing invoices from vendors supplying goods and services, ensuring timely payments are made while adhering to company policies, and maintaining accurate financial records, including verifying purchase orders, reconciling discrepancies, and coordinating with project managers to ensure proper invoice approvals.

PRIMARY DUTIES:

• Invoice processing -Receive, review, and verify invoices for accuracy against purchase orders and project details.
• Data entry-Input invoice information into the accounting system, including vendor details, invoice amounts, and payment terms.
• Vendor communication-Contact vendors to resolve invoice discrepancies, request missing information, or clarify billing issues.
• Payment approvals- Route invoices for approval by project managers or other authorized personnel based on company procedures.
• Payment processing- Submit requisitions and Invoices for payment to Ownership.
• Account reconciliation- Regularly reconcile vendor accounts payable balances with the general ledger to ensure accuracy.
• Financial reporting- Prepare and analyze accounts payable reports for management review.
• Compliance-Maintain compliance with company policies and relevant accounting standards regarding invoice processing and payment procedures.

QUALIFICATIONS AND EXPERIENCE:

• Accounting knowledge-Strong understanding of basic accounting principles, including accounts payable procedures.
• Attention to detail - Ability to carefully review invoices for accuracy and identify potential errors.
• Data entry proficiency -Efficient data entry skills with high accuracy in accounting software.
• Communication skills - Effective communication with vendors, project managers, and other departments to resolve invoice issues.
• Organizational skills-Ability to manage a high volume of invoices and maintain organized records.

· 2 years of experience in Accounts Payable.

· Proficient in Microsoft Office.

· Detail oriented, with a sharp eye for inconsistencies in billing.

· Experience in Construction industry is a plus!

Potential challenges:

• Dealing with complex construction projects and related invoice complexities.
• Managing fluctuating invoice volumes depending on project phases.
• Ensuring timely payments to vendors while adhering to budget constraints.

Job Type: Full-time

Pay: $40,000.00 - $55,000.00 per year

Job Type: Full-time

Pay: $40,000.00 - $55,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Ability to Commute:

• Manhattan, NY 10019 (Required)

Ability to Relocate:

• Manhattan, NY 10019: Relocate before starting work (Required)

Work Location: In person

Salary : $40,000 - $55,000