What are the responsibilities and job description for the Executive Admin position at JDC Power Systems Inc?
Job Overview:
Provide administrative support to Senior Leadership Team members. Handle executives’ calendar, travel schedule, meetings, set-up conference calls, reserve meeting rooms, prepares, and reviews expense reports, plans offsites, and executes special projects as required or assigned.
Responsibilities and Duties:
Highly proficient with calendar management – scheduling meetings and resolving calendar conflicts
Arrange and coordinate all business travel as needed to include booking flights, hotel accommodations and transportation
Process all expenses timely in RAMP system – reconcile and resolve any outstanding items
Handle sensitive and confidential information with utmost discretion
Order office supplies
Assist with preparing meeting agendas, minutes, and presentations
Handle correspondence, emails, and phone calls.
Organize and maintain files, both physical and electronic
Prepare reports and presentations as needed
Education & Experience:
High school diploma – associate’s or bachelor’s degree preferred
5-7 years progressive experience as administrative or executive assistant
Required Skills:
Proactive approach – anticipating needs and promptly attending to
Sound analytical skills and independent judgment
Ability to collaborate effectively with team
Strong problem-solving skills
Exceptional time management
Ability to multi-task and prioritize
Excellent oral and written communication skills
Outstanding organizational skills with attention to detail
Able to work with confidential information
Microsoft Office suite
Location: On-site in Armonk, NY office location – 5 days/week
Travel Requirements: n/a
About JDC Power Systems Inc
JDC Power Systems, LLC is an Electrical Systems Integrator specializing in Mission Critical Power Distribution and Control Solutions for data centers. Founded in 2000 and based in Armonk, New York, JDC provides comprehensive technical services including engineering, procurement, equipment start-up and installation oversight, ensuring reliability and efficiency in data center construction and operations.