What are the responsibilities and job description for the Office Manager position at JE Dunn Construction?

Best People Right Culture. These are the driving forces behind JE Dunn's success.

By hiringinspired people, giving theminteresting and challenging work, enabling them withinnovative tools, and letting themshare in the company's rewards, we've found asustainable way to growin our industry for the last 100 years.

Our diverse teams around the country strive to enrich lives through inspired people and places everyday, andwe need inspired people like youto join us in our pursuit of building perfection.

Role Summary

The Office Manager will supervise one or more of the following areas for a single or multiple work location(s) : front desk / reception, mail room, office technology, office supplies, etc. and will complete advanced administrative activities. This position will be responsible for preparing and reviewing reports, analyzing and implementing procedural or policy changes, and administering programs in assigned area(s).

Autonomy & Decision-Making : Makes decisions on assigned areas of responsibility, provides recommendations to supervisor and refers all exceptions to supervisor, as needed.
Career Path : Various

Key Role Responsibilities - Core

OFFICE MANAGER FAMILY - CORE

Responsible for facilities management including working regularly with vendors to ensure a safe, secure, and well-maintained office space.

Assures general office cleanliness, including the regular inspection and validation of externally provided services (restroom cleaning, breakroom, etc.).

Manages all matters related to the essential operations and functions of the office, including related maintenance calls and service requests.

Conducts inventories on office supplies and coordinates order management and purchasing.

Primary liaison on all issues of support and administrative functions for partners at the office, including overflow support for alternate office locations as needed.

Plans and executes company events including business events and employee gatherings.

Assists with planning and orchestrating office-wide events, activities, and initiatives, as assigned.

Administers programs in assigned area(s) and ensures changes and updates are communicated to appropriate internal and external partners.

Manages incoming calls, the office phones, location calendar, and reservations system for visitor office spaces and conference rooms, assures cleanliness and sanitization of shared and client-facing spaces.

Delivers an exceptional level of service while acting as a primary point of contact for all office employees and visitors; assisting with routine inquiries related to the building, office services processes, guest registration, and other onsite activities.

Works closely with leadership teams and supports scheduling, travel, and monthly expense reporting.

Key Role Responsibilities - Additional Core

N / A

Knowledge, Skills & Abilities

Ability to perform work accurately and completely

Ability to follow-up on inquiries in a timely manner

Communication skills, verbal and written - Intermediate

Proficiency in MS Office - Advanced

Proficiency in CMiC - Intermediate

Ability to maintain confidential information

Ability to provide performance management feedback

Education

Bachelors' degree in business administration or related field (Preferred)

In lieu of the above requirements, relevant experience will be considered

Experience

5 years general office administration or related specialist experience (Preferred)

Working Environment

Must be able to lift up to 10 pounds

Typically travel is not required

Normal office environment

Frequent activity : Sitting, Viewing Computer Screen

Occasional activity : Standing, Walking, Bending, Reaching above Shoulder

Benefits Information

The benefits package aligned to this position is Professional Non-Union. Please click the link below for more details.

Click here for benefits details.

JE Dunn Construction is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity / Affirmative Action Employer and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category. JE Dunn Construction is a background screening, drug-free workplace.

JE Dunn provides reasonable accommodations to qualified individuals with disabilities. If you would like to request a reasonable accommodation in order to apply for a job, please submit your request to accommodations@jedunn.com

JE Dunn Construction Company does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of JE Dunn Construction without a prior written search agreement will be considered unsolicited and the property of JE Dunn Construction Company. Please, no phone calls or emails.

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