Real Estate Transaction Coordinator

Jeff Cook Real Estate LPT Realty is seeking a dynamic transaction coordinator to join our team. This role is not about managing—it’s about leading. We are looking for someone who can foster an environment of growth, strong communication, and collaboration. As a transaction coordinator, you will help guide and be a point of contact for our amazing agents, clients, and vendors.

In this position, you will be entrusted with more than day-to-day tasks; you’ll be at the forefront of shaping the transaction, setting our agents and clients up for success. We are looking for a team member who can cultivate strong relationships—someone who leads by example and empowers others to excel. You’ll be the driving force behind increasing agent productivity, fostering a winning culture, and ensuring that communication is happening at a high level.

If you are passionate about real estate, thrive in a structured environment, enjoy inspiring others, and are dedicated to creating an environment where you are an integral part of the entire team's success, we want you on our team!

Why Join Us?Jeff Cook Real Estate LPT Realty is a place where employees are empowered, innovation is encouraged, and growth is celebrated. As a Transaction Coordinator, you’ll play a vital role in our team. Our mission at Jeff Cook Real Estate LPT Realty is to redefine the method in which real estate is sold, by empowering our team to achieve their professional goals while delivering unparalleled excellence to every family seeking real estate services. Our clients are the foundation of our business, and we strive to ensure every interaction they have with our team embodies our dedication to excellence. Our core values are the cornerstone of our team, and the ideal candidate for this role will naturally exemplify these values both professionally and personally.

1. CRUSH IT: We are committed to excellence and embrace change

2. COMMUNICATION: We seek to understand and communicate clearly

3. RESPECT: We respect the thoughts and time of those around us

4. INTEGRITY: We always choose to do the right thing and operate professionally

5. LEADERSHIP: We seek to edify, motivate and inspire others

6. HUMBLE: We are grateful and check our egos at the door

7. OWN IT: We seek solutions and are accountable for our actions

8. WELL BALANCED: With our commitments and our temperaments

9. PROACTIVE: We innovate and constantly improve

10. UNITED: We have fun, encourage and celebrate the journey TOGETHER!!

What We’re Looking For:

• Someone who relishes the opportunity to follow established and proven organizational systems.
• Enjoys an environment of structure by design, and can communicate effectively with colleagues and clients with minimal supervision.
• Someone deeply committed to completing tasks the right way with a high degree of quality, attention to detail, and consistent communication.
• Strong written and verbal communication skills.
• Attention to detail with high-level organizational skills.
• Self-starter and able to take direction. This person has immense focus without being easily distracted.
• Strong understanding of brokerage processes, policies and procedures
• Desire to help and encourage others. Someone who can be a team player while working independently.
• Someone willing to work with an agent and Transaction Manager in order to achieve greater levels of success and to grow his/her own skills within the team
• Strong communication skills and the ability to create a positive, collaborative environment.
• A resourceful team member who can quickly assess challenges and provide effective solutions, ensuring smooth operations and agent success.
• A person who will embrace the most challenging and important tasks at the start of your day. You’ll tackle the hardest problems first, setting a positive tone for the rest of the day and inspiring your team to do the same.
• A coachable mindset with a focus on consistently giving amazing service to agents, clients, and vendors. You’ll be the driving force behind creating lasting relationships.

Preferred but not required for the right person.

• A high level of proficiency with the following systems: SkySlope, Follow Up Boss, and GMail Suite (Gmail, Sheets, Drive, Docs, Calendar). Additionally, we would prefer familiarity with Sisu, FlexMLS, Matrix and Paragon.
• Understanding of the South Carolina License Law and a strong understanding of the real estate process from pre-listing to live listing and from contract to closing.
• A real estate license is not required, though experience as a licensed agent or an un-licensed transaction/closing coordinator is preferred
• Local to Charleston/Summerville surrounding area preferred. Hybrid in office and virtual setting.

What You’ll Do:

• Provide exceptional customer service throughout the pre-listing and closing process
• Act as liaison between real estate agents, photographers, clients, attorneys, and mortgage brokers during the pre-listing and closing process.
• Effectively manage the administrative tasks involved in listing a property and closing a sale
• Compliance sales contracts and listing agreements
• Create timelines and follow up with individuals as needed to ensure all deadlines are met and contingencies are released
• Create/update transactions, spreadsheets, and programs.
• Communicate with other departments internally about changes/updates to transactions
• Maintain accurate information in all platforms for all transactions
• Create a transaction file in contract management software for all transactions
• Understand sales and listing contracts in order to summarize all important terms, conditions, and contingency dates
• Communicate with the agent several times throughout the transaction including all important dates, missing documents, calendar reminders, file compliance status, etc
• Communicate regularly with the client to send them reminders, check-in, and let them know what to expect in each step of the closing process
• Establish relationships with all third parties including lenders, inspectors, appraisers, and all agents in order to ensure a smooth closing process and share relevant information
• Draft any addenda needed along the way, upload, send for signatures, and ensure they are shared with relevant parties
• Be the first point of contact/resource for all questions that arise throughout the closing process from the agent (and client, attorneys, lenders, appraisers, other transaction coordinators/Realtors, etc.)
• Coordinate closing date, time, and location and notify all parties
• Notify client about utility accounts to set up/cancel
• Seek to expand services offered and improve efficiency as laid out by the Transaction Manager and Director of Operations.

If you’re ready to be a part of an incredible team and make an impact, we’d love to hear from you!

Pay Structure:

• Base salary with bonus structure per transaction
• Salary based on Experience

Hours Per Week: 40

Reports to: Transaction Manager

Apply today to join the Jeff Cook Real Estate LPT Realty family! Please provide a statement of interest addressing the following questions along with your resume to TCposition@jeffcookrealestate.com

• Personal and Professional Connection to Our Mission and Core Values: Describe your relevant experience and personal journey and explain what draws you to a career with Jeff Cook Real Estate LPT Realty.
• Communication and Inclusive Practices: Describe your communication style and how you have helped foster an inclusive and supportive work environment in your current or previous roles. What motivates you to promote working efficiently and effectively while also helping you to encourage the team to work to their full potential?
• Adaptability and Change: Jeff Cook Real Estate LPT Realty is a large, dynamic team with multiple offices and operational departments, while also being a part of a nationwide brokerage. How will you integrate yourself into such a vast organization, embrace our unique culture, and adapt to our innovative systems?
• Accountability and Performance: How do you define accountability? What type of accountability, communication, and structure helps you thrive in the workplace?

Job Type: Full-time

Schedule:

• 8 hour shift

Ability to Commute:

• Ladson, SC 29456 (Preferred)

Work Location: Hybrid remote in Ladson, SC 29456