Business Manager - Elementary (215) Office Administrator Grades K-5 Office Administration

Jeffco Public Schools (Jeffco) is located in Jefferson County, Colorado. It is the second largest school district in Colorado serving 69,000 students across 155 schools. With 14,000 employees, the district is the largest employer in Jefferson County and has provided educational excellence for more than 70 years.

Jeffco embraces the spirit of the West and the natural beauty of the Rocky Mountain region with the county spanning more than 770 square miles running the length of the western edge of the Denver metropolitan area. The district is diverse in both population and geography, from urban to rural, including the mountain communities in the foothills west of Denver.

Overall, Jeffco has 31% of students that qualify for free and reduced lunch, an indicator of poverty, and 34% minority (25% Hispanic) student population. The district is implementing a new strategic plan, Jeffco Thrives 2025 that is focused on providing a world-class education that prepares all Jeffco students for bright and successful futures as local and global citizens. Come join us!

Jeffco Public Schools is a Single-State Employer. All candidates hired by Jeffco Public Schools must reside within the state of Colorado.

Ralston Elementary, serving the Genesee Park and Lookout Mountain neighborhoods west of Golden amidst Colorado's Front Range foothills, boasts a serene mountain backdrop just 6 miles west of 470 on I-70. Our school community thrives on the unwavering support of dedicated staff, hard-working students, and engaged families, complemented by the active involvement of our vibrant PTA.

With a rich legacy spanning 150 years, Ralston stands as the oldest elementary institution within the Golden High School network, celebrated for its tradition of academic excellence and growth. Honored with the esteemed National Blue Ribbon Award and multiple John Irwin School of Excellence Awards among other accolades, we uphold a steadfast commitment to fostering achievement and holistic child development.

Enrolling close to 300 students from kindergarten through 5th grade, each grade level is led by two teachers, supplemented by additional para-professional support at grades K-2 and departmentalized classrooms in 3-5th grades. We also maintain special education para support at all levels and an additional educator dedicated to challenging our ALP and gifted students. Embracing a comprehensive approach to education, Ralston distinguishes itself as one of the few elementary schools of its size to provide full-time instruction in Art, Music, and Physical Education, alongside pioneering initiatives like Jeffco's first Kindness Crew and Innovation Coach position.

Central to our values is the cultivation of strong connections among students, educators, and families, supported by a culture of empathy and collaboration. We champion a growth mindset among our educators, fostering an environment where innovation and evidence-based practices flourish, empowering us to continually refine our educational approach and maximize student potential.

Desired Start Date: 07/21/2025

Business Manager - Elem (215)
Annual Position
FLSA: Exempt
FTE: 1.00000 , Hours/Day: 8.000 , Days/Year: 215
Salary Plan, Grade, Step: JCA - Administrator - 215 days , G01, 1
Min-Mid Annual Salary Range: $62,004.00 - $74,225.50 Effective as of: 08-16-2024

Compensation schedules for Jeffco Schools can be found here. Starting salary for non-licensed roles is based on the candidate's relevant work experience and education. Additional considerations may be given for job-specific certifications and skills. Applicants should submit all relevant and verifiable education, training and work experiences at the time of application. Starting Salary for licensed educators is based on the step and lane schedule found here.

The successful new hire or rehired candidate will be responsible to complete and incur the fingerprinting and processing fee of $54.50 through an appropriate fingerprinting vendor and the Colorado Bureau of Investigation, within 48 hours of offer acceptance.

SUMMARY: Coordinate the efforts of multiple functions within the School, and respond to routine and special issues that cross departmental lines. Assist the Principal in all areas of responsibility for the smooth operation of the school and the accomplishment of its duties. The position requires dealing with information of a sensitive nature as well as the ability to communicate confidently and clearly to a wide variety of community members. Assume management responsibility for classified personnel and is knowledgeable of total school programs and acts as liaison between administration, staff, students and the community.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Manage daily school procedures, including answering drop-in visit and telephone inquiries and communicating with the public, school staff and other departments; receive/sort incoming mail; respond/assist with appropriate course of action, including filing; preparing outgoing mail.

Assist with calendar management and scheduling for the Principal.

Anticipate school needs and priorities to ensure the appropriate information/materials are available for meetings and decision making. Prepare communications and documents to share with school staff. Manage the flow of communication and work to facilitate an effective operation of the school. Responsible for contributing to a customer-centered school culture.

Implement all paperwork and transactions pertaining to the coordination of interviews including job descriptions and questions, hiring school personnel and submitting position changes/terminations.

Implement evaluation process for classified and certified employees. Type, copy and disperse evaluations, schedule observations and conferences with follow-up and maintain files.

May assist the Financial Secretary with or prepare budget pages and financial data, additional pay, independent/consultant contracts, purchase requisitions/orders, paying invoices, and ordering office supplies.

Review, understand and administer Board/District policies and Financial Services Guide procedures. May assist Financial Secretary serve as a business and budget resource to the principal, faculty, student and parent organizations.

May assist Financial Secretary with organize, monitor and maintain all school accounting and financial records including periodic financial statements and accounting reports. Prepare, interpret and present reports on all school financial matters as required to various groups and individuals.

Answer questions, communicate information for/to community, act as liaison between administration, staff,
students and the community. Be able to handle high stress multiple situations simultaneously with confidence.

Develop, organize and gather substitute information, direct and inform substitutes as well as coordinate coverage when substitutes are not available.

Prepare and audit payroll for classified personnel, verify substitutes, initiate additional pay for employees, manage payroll disbursement.

Responsible for time and attendance of all staff members, including substitute teachers, plus complete electronic paperwork for covering classes when there are no subs.

Organize/maintain all confidential operational records and files.

Provide illness/accident attention and First Aide when necessary. Complete accident forms as appropriate. Administer medications to students.

Initiate work orders for equipment repair, telephone service and building repairs as well as maintenance of all office equipment. Compile, monitor and prepare reports on supplies, facilities and equipment.

Develop agenda, attend meetings, type minutes and disperse information for various committees. Order and oversee catering for various meetings.

Oversee set-up for Back-to-School night, parent teacher conferences and other staff meetings. Acts as the direct line to PTA/other organizations, CDM Accountability, After Prom and Boosters.

Organize beginning and ending of school (i.e. communication to all teachers), coordinate registrations, send out information, organize and help setup for registration, review and organize teacher and student handbooks, prepare and copy information for teachers at beginning of school, secure paraprofessional, organize and put together master schedule of classes for both semesters, prepare close of school procedures, and check teachers out of the summer.

Perform other duties as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EXPERIENCE 3-5 years' minimum experience with district, school and /or administrative office experience.

EDUCATION AND TRAINING Bachelor Degree in Business Administration or equivalent professional experience will be considered. Required to complete district medication administration and health room back up training within first month of hire. Annual training also required.

CERTIFICATES, LICENSES, & REGISTRATIONS First Aid & CPR Certificate highly recommended.

SKILLS, KNOWLEDGE, & EQUIPMENT Requires strong oral and written communication, interpersonal, proofreading, customer service, diplomacy, and advanced computer skills. Ability to handle multiple tasks and deadlines. Ability to maintain confidentiality in all aspects of the job. Operating knowledge of and experience with computers, office software, and general office equipment. Knowledge of District policies and procedures preferred.

DECISION MAKING Work is assigned by the Principal and by self. Requires strong judgment, quick decision making, analytical skills, and tact to determine the urgency of a situation and the appropriate action within District policies and procedures, often in the absence of the supervisor. Decision making is guided by Student Conduct Code, Board and District policies and procedures, District/school discipline plan, Administrative Responsibilities Guide, and/or good personal judgment. Decision making may require collaboration with administrators, certificated or classified staff, parents, and/or students. Errors in decision making could lead to loss of confidence in and/or impact the image of the District, school, department, and/or division. Supervisor is involved only in major decisions.

COMMUNITY RELATIONS Daily and/or hourly contact with persons within/outside department/building, students, parents, vendors/suppliers, general public, applicants, and/or District advisory committees requiring tact and diplomacy to maintain relationships, resolve problems, and negotiate matters, often involving confidential and/or highly confidential matters.

SPAN OF CONTROL May be responsible for assigning, directing work, and training secretaries, sub-secretaries, clerical staff, paraprofessionals, and/or student aides in the office. May also have input into hiring and discipline processes. Acts as a departmental resource for staff.

EDUCATIONAL DELIVERY This position serves as a District resource on specific functional areas such as projects, technology, or a business application as it relates to this position. Position requires judgment in the preparation and monitoring of budgets, provides expert advice in the interpretation of District policy and requirements.

The physical demands, mental functions, and work environment factors described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS: While performing the duties of this job, the employee is regularly required to use hands to finger, handle, and feel; reach with hands and arms; and talk and hear. The employee frequently is required to stand, walk, and sit. The employee is occasionally required to climb or balance and stoop, kneel, or crouch. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

MENTAL FUNCTIONS: While performing the duties of this job, the employee is regularly required to communicate, use interpersonal skills, and coordinate. The employee is frequently required to analyze, compile, evaluate, synthesize, compute, and negotiate. The employee is occasionally required to copy and instruct.

WORK ENVIRONMENT: The noise level in the work environment is usually moderate.

Jeffco Salary Schedules

Jeffco Benefits

The Jefferson County School District does not discriminate on the basis of disability, race, color, creed, religion, national origin, age, sexual orientation, marital status, political affiliation, pregnancy, or gender.