What are the responsibilities and job description for the Interim - Manager - Building Maintenance - Temporary position at Jeffco Public Schools?
SUMMARY Supervise and manage Zones and District-wide maintenance program to provide support services for District schools and facilities.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Manage Zone and District-wide maintenance program, including structural, electronics, electrical and plumbing, as well as temporary classrooms and indoor air quality.
Manage group supervisors and contractors in providing timely maintenance services to District facilities.
Assist the Director in preparation of budget and administration of spending limits and compliance.
Conduct personnel actions of hiring, promotions, discipline, discharge and participate in grievance resolutions.
Evaluate and approve employee performance appraisals.
Consult, advise, and provide assistance to Community Superintendents, site administrators, staff members and parent volunteer relating to District facilities.
Prepare and administer annual repair service contracts and on-call contractor contracts. Approve budget expenditures to insure accurate expenditure of services and materials. Review computerized work order tracking system for timely service delivery.
Develop, recommend and interpret department and District policies, regulations, and standards.
Consult with Facilities Planning and Design and Construction Management in development and execution of new facilities and remodeling existing facilities.
Respond to emergency maintenance situations that effect building use. Perform other maintenance related duties as may be required or directed.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EXPERIENCE 5-7 years experience in maintenance construction supervision, including technical/construction trade field.
EDUCATION AND TRAINING Associate or Bachelor's Degree in related field (Architecture, Engineering or Construction Management) or apprenticeship program preferred.
CERTIFICATES, LICENSES, REGISTRATIONS Valid Colorado driver's license. Master's license in construction trade (electrician, plumber, structural or HVAC) preferred for hire.
SKILLS, KNOWLEDGE, & EQUIPMENT Extensive knowledge of building systems operations and maintenance; mechanical systems; (boilers, chillers and HVAC ventilation); budget management; contract management; federal/state/local building codes and regulations; federal drug and alcohol guidelines; reading blueprints and technical project specifications. Proficiency with Internet and in Microsoft Windows environment, including Microsoft Word, Excel, Power Point and Outlook required at hire. Acquire ALM (computerized maintenance management) training within 4 months of hire.
DECISION MAKING Requires detailed analysis and application of technical and professional knowledge to determine alternatives, recommendations, priorities, and available resources to facilitate issue resolution. Must ensure decisions comply with District and departmental guidelines consistent with federal, state, and local codes. Responsible for independently making decisions concerning processes to be used in maintenance procedures, blanket material, and service contracts to be used throughout the District. Participate in Facility Crisis Management for entire District. Errors in decision making could affect the quality, safety, and comfort of facilities; lead to penalties for code violation; and/or interrupt educational delivery. Errors could result in additional cost and/or embarrassment to the District.
COMMUNITY RELATIONS Daily contact with classified staff within the department to discuss routine internal matters, obtain/furnish information, resolve routine corrections/adjustments, interpret policy, maintain relationships, recommend policy, negotiate controversial matters, and set critical policy; with classified staff and professional staff outside the department to obtain/furnish information, resolve routine corrections/adjustments, interpret policy, maintain relationships, recommend policy, and negotiate controversial matters; and professional staff within department to discuss routine internal matters, obtain/furnish information, resolve routine corrections/adjustments, interpret policy, maintain relationships, recommend policy, and negotiate controversial matters. Weekly contact with parents to obtain/furnish information, resolve routine corrections/adjustments, interpret policy, maintain relationships, recommend policy, and negotiate controversial matters; with vendors/contractors to obtain/furnish information, resolve routine corrections/adjustments, maintain relationships, and negotiate routine controversial matters; with the general public and community members to furnish information, resolve routine corrections/adjustments, interpret policy, recommend policy, and negotiate controversial matters; with the administrative leadership team to furnish information, interpret policy, and recommend policy; and with students to furnish information. Monthly contact with citizen or parent committees to obtain/furnish information, resolve routine corrections/adjustments, interpret policy, maintain relationships, recommend policy, and negotiate controversial matters; with school support team to obtain/furnish information, resolve routine corrections/adjustments, maintain relationships, recommend policy, and negotiate controversial matters; with public agencies such as inspectors and boards to obtain/furnish information, resolve routine corrections/adjustments, interpret policy, maintain relationships, and negotiate controversial matters; and with advisory committees to obtain/furnish information and interpret policies.
SPAN OF CONTROL Directly supervises 5-6 employees in the Building Maintenance Department; oversees a total workforce of over 40 employees. Positions supervised include Group Leader and Master Technician; includes oversight of requirements of Master Electrician and Plumber, including possession of the District's Contractor License and Letter of acknowledgement of Responsibility. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. Responsible for budget development and accountability.
EDUCATIONAL DELIVERY Maintain District facilities by ensuring the safety and correct operation of interior and exterior building systems. Provide for a safe and comfortable instructional environment. Provide support services for construction management. The majority of time is not spent on the school site.
COMPLEXITY OF WORK Work is assigned by the Director, Building Maintenance and Executive Director, Facilities and Construction Management. Requires independent thinking, judgment, and interpretation of facts in handling deviations outside the defined District policies and procedures and state, federal, and local codes and regulations. Must determine urgency, priority, safety issues, and available resources in varying situations to determine the impact on others and on educational delivery.
The physical demands, mental functions, and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
PHYSICAL DEMANDS While performing the duties of this job, the employee is regularly required to stand; walk; sit; and talk or hear. The employee is occasionally required to use hands to finger, handle, or feel; reach with hands and arms; and stoop, kneel, or crouch. The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
MENTAL FUNCTIONS While performing the duties of this job, the employee is regularly required to analyze, communicate, and use interpersonal skills. The employee is frequently required to compare, coordinate, instruct, compute, synthesize, evaluate, compile, and negotiate.
WORK ENVIRONMENT While performing the duties of this job, the employee is regularly exposed to moving mechanical parts and outdoor weather conditions. The employee is occasionally exposed to wet or humid conditions (non-weather); fumes or airborne particles; toxic or caustic chemicals; extreme cold (non-weather); risk of electrical shock; and vibration.
The noise level in the work environment is usually moderate.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Manage Zone and District-wide maintenance program, including structural, electronics, electrical and plumbing, as well as temporary classrooms and indoor air quality.
Manage group supervisors and contractors in providing timely maintenance services to District facilities.
Assist the Director in preparation of budget and administration of spending limits and compliance.
Conduct personnel actions of hiring, promotions, discipline, discharge and participate in grievance resolutions.
Evaluate and approve employee performance appraisals.
Consult, advise, and provide assistance to Community Superintendents, site administrators, staff members and parent volunteer relating to District facilities.
Prepare and administer annual repair service contracts and on-call contractor contracts. Approve budget expenditures to insure accurate expenditure of services and materials. Review computerized work order tracking system for timely service delivery.
Develop, recommend and interpret department and District policies, regulations, and standards.
Consult with Facilities Planning and Design and Construction Management in development and execution of new facilities and remodeling existing facilities.
Respond to emergency maintenance situations that effect building use. Perform other maintenance related duties as may be required or directed.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EXPERIENCE 5-7 years experience in maintenance construction supervision, including technical/construction trade field.
EDUCATION AND TRAINING Associate or Bachelor's Degree in related field (Architecture, Engineering or Construction Management) or apprenticeship program preferred.
CERTIFICATES, LICENSES, REGISTRATIONS Valid Colorado driver's license. Master's license in construction trade (electrician, plumber, structural or HVAC) preferred for hire.
SKILLS, KNOWLEDGE, & EQUIPMENT Extensive knowledge of building systems operations and maintenance; mechanical systems; (boilers, chillers and HVAC ventilation); budget management; contract management; federal/state/local building codes and regulations; federal drug and alcohol guidelines; reading blueprints and technical project specifications. Proficiency with Internet and in Microsoft Windows environment, including Microsoft Word, Excel, Power Point and Outlook required at hire. Acquire ALM (computerized maintenance management) training within 4 months of hire.
DECISION MAKING Requires detailed analysis and application of technical and professional knowledge to determine alternatives, recommendations, priorities, and available resources to facilitate issue resolution. Must ensure decisions comply with District and departmental guidelines consistent with federal, state, and local codes. Responsible for independently making decisions concerning processes to be used in maintenance procedures, blanket material, and service contracts to be used throughout the District. Participate in Facility Crisis Management for entire District. Errors in decision making could affect the quality, safety, and comfort of facilities; lead to penalties for code violation; and/or interrupt educational delivery. Errors could result in additional cost and/or embarrassment to the District.
COMMUNITY RELATIONS Daily contact with classified staff within the department to discuss routine internal matters, obtain/furnish information, resolve routine corrections/adjustments, interpret policy, maintain relationships, recommend policy, negotiate controversial matters, and set critical policy; with classified staff and professional staff outside the department to obtain/furnish information, resolve routine corrections/adjustments, interpret policy, maintain relationships, recommend policy, and negotiate controversial matters; and professional staff within department to discuss routine internal matters, obtain/furnish information, resolve routine corrections/adjustments, interpret policy, maintain relationships, recommend policy, and negotiate controversial matters. Weekly contact with parents to obtain/furnish information, resolve routine corrections/adjustments, interpret policy, maintain relationships, recommend policy, and negotiate controversial matters; with vendors/contractors to obtain/furnish information, resolve routine corrections/adjustments, maintain relationships, and negotiate routine controversial matters; with the general public and community members to furnish information, resolve routine corrections/adjustments, interpret policy, recommend policy, and negotiate controversial matters; with the administrative leadership team to furnish information, interpret policy, and recommend policy; and with students to furnish information. Monthly contact with citizen or parent committees to obtain/furnish information, resolve routine corrections/adjustments, interpret policy, maintain relationships, recommend policy, and negotiate controversial matters; with school support team to obtain/furnish information, resolve routine corrections/adjustments, maintain relationships, recommend policy, and negotiate controversial matters; with public agencies such as inspectors and boards to obtain/furnish information, resolve routine corrections/adjustments, interpret policy, maintain relationships, and negotiate controversial matters; and with advisory committees to obtain/furnish information and interpret policies.
SPAN OF CONTROL Directly supervises 5-6 employees in the Building Maintenance Department; oversees a total workforce of over 40 employees. Positions supervised include Group Leader and Master Technician; includes oversight of requirements of Master Electrician and Plumber, including possession of the District's Contractor License and Letter of acknowledgement of Responsibility. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. Responsible for budget development and accountability.
EDUCATIONAL DELIVERY Maintain District facilities by ensuring the safety and correct operation of interior and exterior building systems. Provide for a safe and comfortable instructional environment. Provide support services for construction management. The majority of time is not spent on the school site.
COMPLEXITY OF WORK Work is assigned by the Director, Building Maintenance and Executive Director, Facilities and Construction Management. Requires independent thinking, judgment, and interpretation of facts in handling deviations outside the defined District policies and procedures and state, federal, and local codes and regulations. Must determine urgency, priority, safety issues, and available resources in varying situations to determine the impact on others and on educational delivery.
The physical demands, mental functions, and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
PHYSICAL DEMANDS While performing the duties of this job, the employee is regularly required to stand; walk; sit; and talk or hear. The employee is occasionally required to use hands to finger, handle, or feel; reach with hands and arms; and stoop, kneel, or crouch. The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
MENTAL FUNCTIONS While performing the duties of this job, the employee is regularly required to analyze, communicate, and use interpersonal skills. The employee is frequently required to compare, coordinate, instruct, compute, synthesize, evaluate, compile, and negotiate.
WORK ENVIRONMENT While performing the duties of this job, the employee is regularly exposed to moving mechanical parts and outdoor weather conditions. The employee is occasionally exposed to wet or humid conditions (non-weather); fumes or airborne particles; toxic or caustic chemicals; extreme cold (non-weather); risk of electrical shock; and vibration.
The noise level in the work environment is usually moderate.
