Manager, Facilities Project

SUMMARY: Coordinate, manage, and monitor facility design and construction provided by outside consultants and contractors for all phases of a construction project in a manner to ascertain that projects are completed within the specified time frame, and according to the plans and specifications within the budgeted funds.  Represent the owner during all aspects of a project to protect the best interests of the District. Provide expertise in evaluation of existing facilities to develop scopes of work and budgets for small projects and capital improvement projects. Plan future projects and develop scopes of work and cost estimates. Develop creative design solutions to difficult and varied projects, as well as manage small construction teams.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Duties will be split between Planning assignments and Construction projects. Assist in the analysis of facility conditions and educational adequacies. Document and track physical and educational deficiencies at school facilities. Establish design parameters for future projects, including assessments of existing facilities and sites. Identify and analyze facility deficiencies and recommend solutions.

Work closely with the Director, Planning & Property, to project and evaluate student enrollment trends, educational facility utilization, and academic program adequacies. Document and track identified deficiencies and analyze options.

Interface with, and incorporate items of, work with other departments, with an emphasis on working on projects at individual schools. Work closely with the District’s Maintenance Department for scheduling of work for selected small projects. Coordinate with contractors, subcontractors, vendors, state and local government entities, and District personnel required by individual projects.

Plan, design, and administer small projects with short deadlines. Coordinate GOCO projects.  Manage and administer small design and construction contracts to include review and approval of consultant and contractor payment applications, change orders, and requests for substitution. Facilitate and coordinate other consultant contracts: survey, geotechnical investigation, 3^rd party inspections, special inspections, commissioning consultants, etc.

Monitor project control activities including overall project and construction schedule, project scope, project cost, construction document interpretations, project submittals, and shop drawings.

Practical knowledge and experience in construction cost estimating and the ability to establish overall project budgets and schedules.

Facilitate design advisory groups, school administrators, and professional consultants. 

Manage design and construction projects that may not have a design consultant as part of the project. Facilitate the technical review of all phases of design documents by the various District stakeholders.  Provide quality control of general architectural, structural, mechanical, electrical and special systems for all assigned District projects

Analyze bids and recommend construction award. Negotiate and issue consultant agreements and construction contracts.

Conduct pre-construction conferences and participate in weekly construction meetings with architect and contractor.  Arrange and coordinate construction observation and materials testing with independent testing agencies. Review and analyze all results, and make appropriate adjustments and/or recommendations to construction and schedule.

Assist in the review, research, and updating of the District’s Technical Drawings, Construction Design Standards and Educational Specifications.

Facilitate final inspections and re-inspections with architect, consultants, and contractors, and coordinate the check out and operation of new equipment and systems and Operations and Maintenance training. Coordinate the submittal of contract close out documentation and review same for accuracy of as built information.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EXPERIENCE:   Minimum of 10 years total experience in design and construction of K-12 schools and other public facilities. Registered Architect desired, but no required. Experience in all phases of design and construction including conceptual design, design, construction documents, bid phases, contract administration, facility programming and design, building systems and bid documents. Experience in managing small construction projects with short deadlines.

EDUCATION AND TRAINING:  Desired: Registered Architect in the State of Colorado or the ability to become registered within one year of employment. Accepted: Equivalent Experieince.

CERTIFICATES, LICENSES, REGISTRATIONS:  Architect License (Desired). Valid Colorado driver's license

SKILLS, KNOWLEDGE, & EQUIPMENT: All phases of architectural design, construction management, and estimating. Working knowledge of AutoCAD, Microsoft Word, Excel, PowerPoint and Outlook. Strong verbal and written communication skills. Experience preferred with estimating and project planning software.  Practical knowledge of the International Building Code (IBC), and other building, fire, mechanical and electrical codes, regulations, specifications. Familiarity with the construction industry, construction costs, facility design, construction, and assessments. Knowledge of state and federal regulations related to design and construction including construction jobsite safety, storm water management, permitting and inspections.

DECISION MAKING:   Requires detailed analysis and application of technical and professional knowledge, standards, and experience to determine alternatives, recommendations, solutions, and facilitate consensus building.  Decisions include assuring construction completion so schools can open on schedule.  On school projects with multiple phases of construction, decisions include minimizing the impact on educational delivery during construction.  Standards for the work are loosely defined.  Errors could impact the budget, project schedule, quality of facilities, bond funds, and final occupancy and integrity of a facility.

COMMUNITY RELATIONS: Contact with professional staff within the department and with professional staff outside the department.  Contact with advisory committees, school staff, administrative staff, students, parents, citizen committees, general public, media, public agencies, and local government on an as-needed basis to exchange information, negotiate controversial matters, or set policy.

SPAN OF CONTROL:  This position has no supervisory responsibilities of District employees.  Responsible for managing and supervising outside architects, various consultants, and contractors on a project.

EDUCATIONAL DELIVERY:  Manage design and construction improvement projects through quality services which result in state-of-the-art facilities and systems to enhance the education environment for students and their community.  Maintain project schedules and integrity of facilities so as not to negatively impact educational delivery.  Provide support services for facilities, and direct services for construction management.

COMPLEXITY OF WORK:  Requires creative solutions, independent thinking, judgment, and interpretation of facts in handling deviations outside the defined policies and procedures specified in contract documents.

The physical demands, mental functions, and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS   While performing the duties of this job, the employee is regularly required to talk or hear.  The employee frequently is required to stand, walk, and sit.  The employee is required to complete a construction site job walk through areas of construction that are not suitable for general public occupancy and require Personal Protection Equipment and may include, but is not limited to, climbing ladders. The employee is required to use hands to finger, handle, or feel; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.  The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, and color vision.

MENTAL FUNCTIONS:  While performing the duties of this job, the employee is regularly required to compare, analyze, communicate, coordinate, evaluate, and use interpersonal skills.  The employee is frequently required to negotiate.  The employee is occasionally required to copy, instruct, compute, and compile.

WORK ENVIRONMENT:  While performing the duties of this job, the employee will be in an office environment and is frequently exposed to outside weather conditions.  The employee is occasionally exposed to moving mechanical parts; high, precarious places; fumes or airborne particles; and risk of electrical shock.  The noise level in the work environment varies from quiet to loud.