What are the responsibilities and job description for the Crisis Administrative Assistant position at Jefferson Center for Mental Health?
At Jefferson Center, it is our policy and our mission to be inclusive and mindful of the diversity of everyone who comes through our doors. We are passionate about building a community where mental health matters and equitable care is accessible to all races, ethnicities, abilities, socioeconomic statuses, ages, sexual orientations, gender expressions, religions, cultures, and languages.
The Crisis Services Administrative Assistant will provide administrative support to the Crisis Services Team. This includes, but is not limited to data entry, creating reports, and generating invoices. Prepares and distributes after hours calendar. Prepares daily census. Welcomes clients at the Walk-In Center.
Education, Knowledge, Skills & Experience Required:
- High School Diploma plus 2 years of relevant experience.
- Must have knowledge of secretarial and clerical duties.
- Requires dependability, efficiency, organizational skills, initiative, and ability to work independently.
- Bilingual English/Spanish preferred.
Essential Duties:
- Provides initial documents to clients and assists with their completion.
- Oversee, monitor and maintain Crisis Services Team petty cash fund, including obtaining and summarizing receipts for expenditures.
- Obtains copies of M-1’s and maintains spreadsheet of all M-1’s. Provides M-1 reports to the BHA as required.
- Maintains hospital census spreadsheet on a daily basis.
- Open all emails from CCHA by signing into the CCHA messaging system and addresses all inquiries as required.
- Prepares and distributes monthly after-hours schedule.
- Uses Sling to help support manager in recruiting staff for pool shifts in order to ensure adequate shift coverage.
- Maintains master staff schedule
- Maintains and orders kitchen and office supplies.
- Orders taxi vouchers and bus passes as needed.
- Scans documents to medical records.
- Physically located at 2nd floor reception desk to monitor client and visitor activity in waiting area. Contacts clinicians when concerns are observed.
- Completes opening paperwork with clients when Peer Specialist is out.
- Completes special reports and projects assigned by Crisis Services Director and Manager.
- Attends Crisis Services Team Meetings.
Other duties as assigned.
Note: Employees are held accountable for all duties of this job. This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job.
Salary Grade 9 - $51,000 ($24.52/hr)*
Additional Salary Information*:
The salary range above is based on 1.0 FTE (full time equivalent) or 40 hours per week. Less than 40 hours/week will be prorated and adjusted to the appropriate FTE.*
Application Deadline: 4/7/2025. Review of applications will begin immediately.
Salary : $25
