What are the responsibilities and job description for the Accounting Clerk position at Jefferson College?
Position Details
Position Information
Position Title
Accounting Clerk
PIN
376000
Classification Summary
Incumbents perform basic and routine accounting tasks, enter data, and run standard reports. Responsibilities may include entering and processing payments; preparing quarterly State sales tax returns; preparing and processing purchase orders; and managing outstanding checks.
Minimum Education and/or Training and Experience
High School Diploma or equivalent (G.E.D.), and one year of relevant experience.
Preferred Education and/or Training and Experience
Licensing Requirements
None
Essential Job Function
These are the job duties that are required of the position.
Classification Duties
- Process invoices for payment, ensuring accuracy and timeliness; prepare and distribute checks for approved payments, and verify and monitor payments to ensure timely completion. (A1)
- Review general requisitions and assist with the preparation of purchase orders. (B2)
- Ensure that all requisitions and orders comply with organizational policies and are approved within required timeframes. (B2)
- Perform recordkeeping duties including maintaining accurate and organized financial records, both digital and physical. (A1)
- Support documentation needs for various projects and assist in file management for completed transactions. (A1)
- Respond to inquiries from internal departments and external contacts, providing necessary information and directing questions appropriately. (A1)
- Order office supplies and assist with general office tasks to support Business Office functions. (A1)
- Assist with data entry, reconciliation, and other accounting tasks as needed. (B2)
- Contribute to the accurate tracking of expenditures and budget usage. (B2)
- Perform other related duties of a comparable level/type as assigned.
Position Duties
- Track utility usage for all campuses on various spreadsheets for distribution to appropriate department leadership members.
- Research and track checks for student and vendor-specific bank accounts.
- Distribute bills for various departments on orders for payments.
- Prepare orders for payment for state and federal tax returns.
Multistate Employer
Employees of Jefferson College must reside in Missouri or Illinois.
Multistate Employer
Position Knowledge/Skills
Knowledge
Knowledge of Accounts payable cycles
Office procedures, methods, and equipment;
Automated business software packages;
Basic accounting principles;
Data entry techniques;
Basic mathematical concepts;
Customer service principles;
Cash handling procedures;
Computer operation and related software applications.
Office procedures, methods, and equipment;
Automated business software packages;
Basic accounting principles;
Data entry techniques;
Basic mathematical concepts;
Customer service principles;
Cash handling procedures;
Computer operation and related software applications.
Skills
Providing customer service;
Performing basic mathematical calculations;
Maintaining records;
Performing data entry;
Operating standard office equipment;
Handling multiple tasks simultaneously;
Preparing standard reports;
Using computers and related software applications;
Communication, interpersonal skills as applied to interaction with subordinates, coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to give and receive work direction.
Performing basic mathematical calculations;
Maintaining records;
Performing data entry;
Operating standard office equipment;
Handling multiple tasks simultaneously;
Preparing standard reports;
Using computers and related software applications;
Communication, interpersonal skills as applied to interaction with subordinates, coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to give and receive work direction.
Machines, Tools, Equipment and Software
Ellucian Banner
Intellcheck software
Intellcheck software
Physical Factors
Physical Effort
Physical Effort
Light Work: Exert up to 20 lbs force occasionally, and/or up to 10 lbs force frequently, and/or negligible amt force constantly to move objects. If arm and/or leg controls require forces more than Sedentary and worker sits most of time, then job is Light.
Posting Information
Division
Controller (DIV)
Department
Finance & Administration
Reports To
Assistant Controller
Wage/Salary
$17.12 per hour
Status
Full-time
If Part-time, hours per week
If Non-exempt, work days
If Non-exempt, work hours
Posting Detail Information
Posting Number
S00604P
Desired Start Date
01/27/2025
Open Date
12/19/2024
Close Date
Special Instructions Summary
Review of applications will begin on January 6, 2025.
Quicklink for Internal Posting
https://jeffco.peopleadmin.com/postings/5061
EEO Statement
It is the policy of Jefferson College that no person shall, on the basis of age, ancestry, color, creed, disability, genetic information, marital status, national origin, race, religion, sex, gender identity or expression, sexual orientation, or veteran status, be subject to discrimination in employment or in admission to any educational program or activity of the College. In compliance with Federal Rules and Regulations, Jefferson College has adopted a procedure for resolving complaints of discrimination. The procedure is available to any Jefferson College student, employee, or applicant who feels that he or she has been discriminated against in employment, student programs, or student activities.
Diversity Statement
Jefferson College is a community leader dedicated to supporting and promoting diversity through opportunities and experiences that foster a culture of respect, inclusiveness, and understanding for everyone in the campus community to engage in a diverse world.
Salary : $17
