Office Administrator

Position Summary:
We are seeking a detail-oriented and organized Administrative Coordinator to handle billing processes, permits, and paperwork related to utility services, including PSEG. This role is essential in ensuring smooth administrative operations and compliance with all necessary regulations. The ideal candidate will have experience in administrative support, attention to detail, and the ability to manage multiple tasks effectively.

Key Responsibilities:

• Billing Management:
• Prepare, review, and process invoices accurately and on time.
• Monitor and reconcile accounts, ensuring accuracy in billing records.
• Follow up on outstanding payments and coordinate with clients or internal teams to resolve discrepancies.
• Permits Coordination:
• Research and apply for necessary permits required for operations or projects.
• Track the status of permit applications and ensure timely renewals or updates.
• Maintain a database of all active permits and related documentation.
• PSEG Paperwork and Utility Coordination:
• Prepare and submit necessary documentation for PSEG services (applications, service changes, etc.).
• Liaise with PSEG representatives to address issues or inquiries.
• Keep records of all utility-related paperwork and ensure compliance with utility provider requirements.
• Administrative Support:
• Organize and maintain electronic and physical files.
• Prepare reports and summaries as needed for management review.
• Assist with other administrative tasks and special projects as assigned.

Qualifications:

• Proven experience in an administrative or billing-related role.
• Familiarity with permit applications and utility services is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• High attention to detail and accuracy.
• Ability to handle confidential information with discretion.

Education:

• High school diploma or equivalent (required).
• Associate’s or Bachelor’s degree in Business Administration or related field (preferred).

Work Environment:

• Office setting with occasional field visits (if required for permits or utility coordination).

Job Type: Full-time

Pay: $21.00 - $28.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No nights
• No weekends

Experience:

• Microsoft Office: 2 years (Required)
• Administrative experience: 1 year (Required)

Ability to Commute:

• Bound Brook, NJ 08805 (Required)

Ability to Relocate:

• Bound Brook, NJ 08805: Relocate before starting work (Preferred)

Work Location: In person

Salary : $21 - $28