What are the responsibilities and job description for the Office and Finance Administrator position at JEM Group, LLC - Construction Services?

The Office and Finance Administrator is a key member of our team, providing essential support in administrative, bookkeeping, and fleet management duties. This role requires a highly organized, detail-oriented, and efficient professional with exceptional skills in Microsoft Office and a proactive approach to problem-solving. The position supports various office operations and contributes to the company’s overall efficiency and success. Individual must act in a manner of integrity that shows support for the company, its values, and the team.

Qualifications :

Education : High school diploma or equivalent required; associate’s degree or higher preferred.
Experience : Minimum of 2 years in a similar administrative role.
Technical Skills : Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) is essential.
Organizational Skills : Exceptional attention to detail and ability to manage multiple tasks efficiently.
Interpersonal Skills : Professional demeanor with excellent communication and customer service abilities.
Problem-Solving : Resourceful and proactive in addressing challenges and completing tasks.

Essential Functions :

Office administration

Serve as the office receptionist, greeting visitors, managing incoming calls, and handling correspondence.

Issue work orders for repair and maintenance of office equipment.

Fleet administrative duties

Record and track vehicle mileage quarterly.

Manage vehicle registration renewals.

Send out vehicle maintenance reminders.

Review the EZ Pass account to ensure accuracy and compliance.

Distribute updated auto insurance cards for fleet vehicles.

Coordinate / Organize driver safety training and monitor driving reports

Financial and bookkeeping support

Review and process daily and monthly credit card receipts.

Reconcile credit card statements to the general ledger.

Deposit and record customer checks, while applying payments to customer balances.

Setting up new vendors (and vendor changes) in the system.

Assist with customer invoicing

Enter and process vendor invoices

Assist with other basic A / P and A / R duties as assigned.

Event coordination and special projects

Assist in scheduling and organizing company and community events.

Order JEM apparel and safety gear for employees and company events

Undertake other special projects and tasks assigned by management.

Collaboration, maintaining a positive relationship with employees and clients.

Work closely with the Assistant Controller and CFO to support financial and administrative operations.

Ensure clear and consistent communication across teams.

Client satisfaction and customer service-oriented attitude with a demonstrated desire to exceed expectations.

Benefits :

401(k) matching

Health insurance

Dental insurance

Vision insurance

Paid time off and paid holidays

Health savings account

Disability insurance

Employee assistance program

Life insurance

Leadership Development Programs

Employee Referral Bonus Program

What you’ll get in return!

We are committed to a culture that’s open & honest, respectful, and inclusive with great opportunity for professional growth.

Contribute to a future improving the lives of people and communities we serve.

Collaborate in an open culture where sound values and dedicated people come together for greater results.

Thrive in a people-driven woman-owned company with countless opportunities to learn and grow.

Who we are :

JEM Group is a woman-owned construction services firm located in Harrisburg, Pennsylvania. From the beginning, the driving force of our organization has been to improve the communities where we live and build.

Our portfolio of work includes projects of all sizes and levels of complexity – from the simple office fit-out to a complex urban renewal project.

Our diversity of experience across the markets we serve and our capabilities ensure that we can meet the needs of all of our clients.

We are committed to providing extraordinary service to every client by providing leadership, collaboration and creativity on each project.

Our employees are our biggest asset at JEM and we support this through action. We are highly collaborative and take great pride in our work.

Our dedication to delivering quality construction projects in our community through teamwork, leadership and accountability has earned us the reputation of a responsive firm that delivers results to clients.

If you are looking for a growing company that culture promotes openness, honesty and accountability while truly supporting work-life balance, then we encourage you to apply!

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