What are the responsibilities and job description for the Office Assistant position at Jenkins Home Care?
We are seeking a highly organized and efficient Office Assistant to join our team. The Office Assistant will be responsible for providing administrative support to the team, including managing schedules, coordinating meetings and events, and handling a variety of tasks to ensure the smooth operation of the office. The successful candidate will have strong communication skills and be able to work efficiently in a fast-paced environment.
Responsibilities:
- Must be a Leader
- Manage calendars and schedules for the team, including coordinating meetings and appointments
- Answer phone calls and respond to emails in a timely and professional manner
- Greet and assist visitors and clients
- Audit files accurately
- Handle incoming and outgoing mail and packages
- File and maintain electronic and hard copy documents
- Plan/Assist with event planning and coordination
- Perform light office duties, such as ordering supplies and maintaining equipment
- Other duties as assigned
Skills Needed:
- Relationship building
- Agility and adaptability
- Innovation and creativity
- Employee motivation
- Decision-making
- Conflict management
- Negotiation
- Critical Thinking
- Patience
- Empathy
- Active listening
- Reliability
- Dependability
- Positivity
- Effective feedback
Qualifications:
- Previous experience as an administrative assistant or in a similar role is required
- Strong communication and interpersonal skills etc...
- Tech Savvy Skills (Facebook, Instagram etc....
- Proficiency with computer systems and software, such as Google Docs, Word documents, Microsoft Office and email
- Excellent organization and time management skills
- Ability to multitask and handle a high-volume workload
- Fluency in English is required
