What are the responsibilities and job description for the Accounts Payable Specialist position at JENNMAR?
JOB SUMMARY:
This is a non-exempt salary position where the employee compiles and maintains accounts payable records according to established procedures as directed by management personnel that may include, but not limited to, data entry, research, telephone communication, scanning/copying/printing, check processing/review, tax reporting and filing. Employee may be required to assist with end-of-month closing processes.
EDUCATION/EXPERIENCE REQUIREMENTS:
- High School Diploma/GED Required; Associate Degree, A Plus
- Minimum One-to-Two (2-3) Years General Business Experience Required; Accounts Payable Processing Preferred
- Microsoft Dynamics 365 Experience, A Plus
QUALIFICATIONS:
- Functional knowledge of basic accounting principles and general accounting procedures
- Personable, outgoing communication skills to provide harmonious, service-oriented interaction with departmental and plant personnel to respond promptly to internal and external requests for service and assistance
- Ability to handle confidential information in a discreet, professional manner
- Planning/detail-oriented organizational skills to prioritize work activities and use time efficiently to ensure timely work completion
- Quality control competency to self-monitor accuracy and thoroughness and apply feedback to ensure quality performance.
- Numerical ability to calculate and prepare financial statements, estimates, quotations, and price lists
- Clerical perception to code, total, batch, enter and verify financial records and business transactions with working knowledge of Microsoft Office and computerized bookkeeping/accounting systems
- Dependability to be consistently at work and on time with ability to work extended hours as required
- “Team member” mentality with complementing ability to self-motivate and work with limited supervision
- Near vision, fine manipulation, multiple limb coordination, verbal interaction, and ability to sit/stand for extended periods while performing essential job duties
- Light/medium (5-25 lbs) lifting capability
RESPONSIBILITIES:
- Reviews all invoices for appropriate documentation and obtains approval prior to payment.
- Prioritizes invoices according to cash discount potential and payment terms.
- Generates accounts payable and refund checks, matches invoices to checks, obtains all signatures for checks, and distributes signed checks as required.
- Audits and processes credit card bills.
- Researches and answers vendor inquiries, statements, and discrepancies.
- Monitors accounts to ensure payments are up-to-date.
- Reconciles accounts payable transactions.
- Maintains accounts payable reports, spreadsheets, databases, and files in accordance with company policy, procedures, and accepted accounting practices.
- Photocopies, collates, and distributes documents for mailing or filing.
Excellent benefits include medical with a standard PPO plan with deductibles as low as $1,500 and wellness credit up to $750; voluntary 401k plan with company match up to 12%; voluntary dental and vision plans; free telemedicine services; basic life and short term disability coverage.
EOE M/F/D/V
