What are the responsibilities and job description for the Accounts Payable Specialist position at Partners for Quality?
Overview:
Partners For Quality Inc. (PFQ) is a private, non-profit organization based in Robinson Township. Partners For Quality provides administrative management to five subsidiary organizations that support local individuals with intellectual & developmental disabilities and behavioral health challenges. PFQ’s management services include Fiscal (including payroll), HR, IT and Communications thus allowing subsidiaries to focus on their day-to-day priorities.
Responsibilities:
BENEFITS
WORK PERKS
APPLY TO THIS POSITION
Partners For Quality and its family of agencies are an equal opportunity employer
ORGANIZATION: Partners For Quality, Inc.
DEPARTMENT: Fiscal
POSITION: Accounts Payable Specialist
STATUS: Full Time; 37.5 hours/week
SCHEDULE / HOURS: Monday through Friday; 8:00AM - 4:00PM
LOCATION: Robinson Twp, PA (Clever Road)
DEPARTMENT: Fiscal
POSITION: Accounts Payable Specialist
STATUS: Full Time; 37.5 hours/week
SCHEDULE / HOURS: Monday through Friday; 8:00AM - 4:00PM
LOCATION: Robinson Twp, PA (Clever Road)
Partners For Quality Inc. (PFQ) is a private, non-profit organization based in Robinson Township. Partners For Quality provides administrative management to five subsidiary organizations that support local individuals with intellectual & developmental disabilities and behavioral health challenges. PFQ’s management services include Fiscal (including payroll), HR, IT and Communications thus allowing subsidiaries to focus on their day-to-day priorities.
Reports to the Controller of Partners For Quality and Subsidiaries (PFQ). The Accounts Payable (AP) Specialist is responsible for managing and processing all aspects of PFQ’s outgoing payments to vendors, contractors, and service providers. This role ensures that PFQ’s obligations are met on time and in accordance with budgeting and financial procedures, while also maintaining accurate financial records. All responsibilities shall be conducted in a manner consistent with the Vision, Mission and Values of PFQ.
- Invoice Processing: Review and process incoming invoices, ensuring proper documentation and approval from Directors, Department Heads and/or Program Managers.
- Payment Disbursement: Prepare and issue payments (Check, EFT and Wire) to vendors, contractors, and service providers, ensuring timely processing according to payment terms.
- Record Keeping: Maintain accurate records of all AP transactions, including invoice numbers, payment dates, and amounts, in the organization’s accounting system.
- Reconciliation: Reconcile accounts payable by ledgers to ensure that all payments are accounted for and properly posted and assist in monthly financial closings.
- Budget Monitoring: Ensure that payments comply with the approved budget and track variances for any discrepancies
- Communication with Vendors/Internal Staff: Maintain positive relationships with vendors and PFQ staff, responding to any inquiries regarding payments, discrepancies, or issues.
- Expense Reporting: Assist in the processing of expense reports for all employees ensuring compliance with established financial policies and IRS regulations.
- Compliance: Ensure that payments comply with internal financial policies, including appropriate documentation for vendors (W-9’s and other documents) and approvals. Assure 1099’s are issued in a timely manner.
- Audit Preparation: Support internal and external audits by providing documentation and reports as required
- Expense Coding: Ensure that all transactions are properly coded to the correct accounts for accurate financial reporting and allocated across subsidiary organizations appropriately.
- Efficiency: Develop and maintain timely and accurate filing and offer suggestions for better utilizing our Accounts Payable software to create efficiencies.
- Team Focus: Perform other duties as assigned.
CASH INCENTIVES
Employees have the opportunity to earn additional money through our employee referral program
Employees have the opportunity to earn additional money through our employee referral program
BENEFITS
- Full Time employees enjoy a comprehensive benefits package:
- Health, Dental and Vision Insurances
- $1,200 cash payout option in lieu of Health Insurance coverage
- Healthcare Flexible Spending Account
- Dependent Care Flexible Spending Account
- 16 to 26 Paid Days Off / year
- Wellness Days (2 per year)
- Sick Time
- 8 Paid Holidays
- Short Term Disability
- Long Term Disability
- Life Insurance
- Optional 401(k) with Employer match
WORK PERKS
- Paid orientation and training
- Free parking (select locations)
- Employee Activities, Rewards and Recognition Programs
- Comprehensive Employee Assistance Program
APPLY TO THIS POSITION
Interested applicants can choose to apply in any of the following ways:
Complete an employment application online
Email resumes:Careers@PFQ.org
Partners For Quality and its family of agencies are an equal opportunity employer
EOE
Qualifications:
- Minimum high school diploma or GED, Associate’s degree preferred.
- Minimum three (3) years of accounting software and/or accounts payable experience
- Proficiency with accounting software and Microsoft Excel.
- Knowledge of required reporting & documentation related to vendor management such as Form1099, W-9 & Sales Tax Exemption.
- Data entry experience.
- Valid Driver’s License
- Act 33, 34 and FBI Clearances
