Payroll Data Specialist (Remote)

Company Overview

At Jensen Hughes, we lead with our Purpose Principles and value our people. Across our global partnership of experts, clients, and communities, we are recognized worldwide for our leadership in fire protection engineering, a legacy of responsibility we have advanced with pride since 1939. Today, our expertise extends broadly across closely related risk management fields — from accessibility consulting, risk and hazard analysis, process safety and forensic investigations to security risk consulting, emergency management and digital innovation. As we champion best practices, set industry standards and support communities with innovative solutions, we are making the world a better place.

We believe that creating and sustaining a culture of trust, integrity and professional growth fundamentally includes a sustained commitment to Diversity, Equity, and Inclusion.

At Jensen Hughes, diversity is ingrained in our culture -- we accept people for who they are, regardless of age, disability, gender identity, gender expression, marital status, mental health, race, faith or belief, sexual orientation, or socioeconomic background. Our differences and uniqueness are celebrated and reflected in our wide range of Global Employee Networks.

Job Overview

We are seeking a detail-oriented and organized Payroll Data Specialist with a strong focus on data entry to join our team. The ideal candidate will have basic knowledge of ADP, any ERP system, and proficiency in Microsoft Office. This role is critical to ensuring accurate and timely payroll processing while maintaining compliance within organizational and legal standards.

Responsibilities

• Data Entry and Maintenance
• Review and input employee master data into ADP and Deltek Costpoint, ensuring compliance with company policy as well as local, state and federal regulations.
• Maintain and update payroll records, ensuring data accuracy and integrity.
• Employee Support
• Address basic payroll-related inquiries from employees and escalate complex issues as needed.
• Support the onboarding process by ensuring new hire payroll data is entered correctly.
• Systems Utilization
• Work with ADP and an ERP system to manage payroll data and generate reports as needed.
• Leverage Microsoft Office tools (Excel, Word, Outlook) for data management and communication.
• Compliance and Reporting
• Ensure payroll processes align with company policies and government regulations.
• Assist with preparing and distributing payroll reports for management and auditing purposes.
• Other Duties as Requested
  
  

Requirements And Qualifications

• Basic knowledge of ADP payroll systems.
• Deltek Costpoint a plus
• Proficiency in Microsoft Office Suite (especially Excel and Word).
• Strong attention to detail and accuracy in data entry.
• Excellent organizational and time-management skills.
• Basic understanding of payroll principles and compliance requirements.
  
  

Preferred Skills

• Previous experience in a payroll or administrative role.
• Basic knowledge of payroll rules and regulations.
• Experience handling sensitive and confidential information.
  
  

Education

• High school diploma or equivalent required.
• Associate’s degree in Accounting, Business Administration, or related field preferred but not mandatory.
  
  

Why Join Us?

• Opportunity to grow within a supportive and collaborative team environment.
• Access to training and development programs to enhance your payroll expertise.
  
  

Jensen Hughes is an Equal Opportunity Employer. Qualified candidates will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

The security of your personal data is important to us. Jensen Hughes has implemented reasonable physical, technical, and administrative security standards to protect personal data from loss, misuse, alteration, or destruction. We protect your personal data against unauthorized access, use, or disclosure, using security technologies and procedures, such as encryption and limited access. Only authorized individuals may access your personal data for the purpose for which it was collected, and these individuals receive training about the importance of protecting personal data. Jensen Hughes is committed to compliance with all relevant data privacy laws in all areas where we do business, including, but not limited to, the GDPR and the CCPA. Additionally, our service providers are contractually bound to maintain the confidentiality of personal data and may not use the information for any unauthorized purpose.

• Policy on use of 3rd party recruiting agency for direct placements
  
  

Jensen Hughes will occasionally augment a recruiting search through agencies for certain positions when business conditions warrant. Jensen Hughes will not accept resumes, inquiries or proposals from recruiting agencies as an acceptable method to consider a candidate. 3rd party recruiting agencies must sign a standard Jensen Hughes agreement after being evaluated and accepted by a Human Resources or Talent Acquisition manager, or member of the talent acquisition team. Hiring managers and employees of Jensen Hughes are not authorized to accept resumes, engage in fee-based searches through recruiting firms or sign a search agreement. Please note this policy does not apply to “staffing firms” or firms that are involved with hiring temporary staff. Any recruiting agency interested in being considered may contact our recruiting team at jensenhughesrecruiting.com.