What are the responsibilities and job description for the Assistant Executive Coordinator position at JEO Consulting Group?
Company Overview
JEO is not your typical engineering firm. We have a welcoming, fun, and laid-back culture that encourages communication and collaboration where our greatest strength is our team members. If you value great work-life integration and work best in a relaxed, supportive, and inclusive environment, we may be the place where you ARE the best version of yourself. We are a relationship-based company that prioritizes building people and providing opportunities.
With a rich history and a commitment to excellence, JEO has been serving clients since 1937. We are a leading multidisciplinary firm working hard to improve the communities in which we live, work and play. Join us at JEO and become part of our team that blends expertise, fun and passion for serving each other and our communities. Together, we can make a difference while building a rewarding career!
Job Summary
This is high-energy, up-for-anything, organized position to support Executive Leadership at JEO. The Assistant Executive Coordinator will complete tasks such as assisting with special projects, producing complex documents, reports and presentations. The Assistant Executive Coordinator will be well versed in all business-related matters and will be able to assist with a wide capacity of assignments. The Assistant Executive Coordinator will help maintain records and coordinate logistics pertaining to JEO’s fleet of vehicles. In addition, this position will support work with the maintenance, build out, and furnishing of spaces owned or leased by the firm.
Responsibilities and Duties
- Prepare and edit correspondence, communications, spreadsheets, presentations and other documents (proficient with Microsoft Office products
- Collate and manage data, conduct research, collect and analyze data to prepare reports and documents
- Liaise with internal staff at all levels
- Coordinate project-based work
- Work on strategic business initiatives from ideation to implementation
- Interact and maintain relationships with partners/vendors/suppliers
- Responsible for carrying out a wide variety of tasks related to coordinating fleet related activities
- Maintain reports, files, and relevant records related to maintenance, repairs, depreciation, mileage, etc. for JEO’s fleet
- Aids in completion of vehicle licensures and registrations
- Provides assistance with managing the USDOT program for both JEO and affiliated companies
- Assists with building and grounds maintenance for properties owned by JEO
- Assists with tenant finishes and responsibilities for properties leased by JEO
- Maintain confidentiality regarding sensitive subject matter
Qualifications and Skills
To perform the job successfully, an individual should demonstrate the following competencies:
- Problem Solving Skills – Sensitive to budget and deadline constraints, often with competing and changing priorities
- Organizational Skills– Must be highly organized
- Technical Skills– General understanding of business related matters, research and troubleshooting skills
- Interpersonal Skills – Due to the diverse roles and personalities within the organization, must work effectively with individuals at all levels within the organization
- Communication Skills – Strong verbal and written communication skills are key to success in this role. Must convey thoughts, ideas and concepts clearly and persuasively in positive or negative situations; must be comfortable communicating with a variety of audiences within the firm and external to the firm
- Innovation - Displays original thinking and creativity; meets challenges with resourcefulness
Experience
A minimum of 5 years experience in a similar capacity preferred.
Education
A four year degree is required, preferably a Bachelor degree in Business/Finance or related discipline.
With offices throughout IA, KS, NE, OH and WY, JEO is proud to offer a robust benefits package designed to support and protect our employees and their loved ones. In turn, we trust these benefits and rewards will amplify the pride and satisfaction you feel as an integral part of JEO. A few of the highlights include competitive salaries, insurance options, vacation/sick/flex time, 401K matching, wellness incentives, comprehensive career development support, an annual bonus program, participation in our Employee Stock Ownership Plan (ESOP) and much more aimed at enriching your experience with us.
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