Part Time AR Specialist

Job Overview:

We are seeking a detail-oriented and reliable Part-Time Accounts Receivable (AR) Specialist to join our finance team. This role is essential in managing customer payments, processing credit card transactions, investigating deductions, and maintaining accurate records. The ideal candidate will have experience in cash application, credit card processing, invoicing, and a strong proficiency in QuickBooks, as well as strong customer service and communication skills. This position is part-time and will also involve covering for vacations in the AR department when necessary. General knowledge of Accounts Payable (AP) policies and procedures is helpful but not required.

Key Responsibilities:

• Cash Application: Accurately apply payments to customer accounts, including credit card payments, ACH transfers, and checks. Ensure payments are correctly recorded in the accounting system.
• Credit Card Processing: Oversee the processing of credit card transactions, ensuring that payments are posted to customer accounts promptly and accurately.
• Deduction Research: Investigate customer deductions by reviewing invoices, contracts, and payment details. Resolve discrepancies and ensure customers are notified of adjustments when necessary.
• Customer Contact: Communicate with customers regarding billing inquiries, payment statuses, and disputes. Address issues promptly and professionally to maintain positive client relationships.
• Portal Access & EDI/SPS Invoicing: Utilize customer portals to manage invoicing, track payments, and update account details. Process invoices through EDI (Electronic Data Interchange) and SPS (Supplier Portal System) as needed.
• General AR Support: Assist with other general AR tasks, including invoice preparation, payment posting, and account reconciliations.
• Accounts Receivable Policies: Ensure adherence to company AR policies and procedures for processing payments, billing, and collections.
• Vacation Coverage: Provide temporary support during vacation or absence periods in the AP department, ensuring the continuity of operations.
• Reporting: Assist in generating and reviewing AR reports, such as aging reports, cash flow projections, and outstanding invoices.
• Other Duties: Perform other AR-related tasks as assigned by the supervisor, including process improvements or system updates.

Qualifications:

• Education: High school diploma or equivalent required; Associate’s degree in Accounting, Finance, or a related field preferred.
• Experience: Minimum of 2 years of experience in an accounts receivable role, with experience in cash application, credit card processing, and deduction research.
• Technical Skills: Proficiency in MS Excel, QuickBooks, and experience with accounting software (experience with EDI/SPS invoicing systems is a plus).
• Communication Skills: Strong written and verbal communication skills, with the ability to interact professionally with clients, vendors, and internal teams.
• Problem-Solving: Ability to research and resolve payment discrepancies, manage deductions, and handle billing inquiries.
• Time Management: Ability to prioritize tasks, manage deadlines, and work independently in a flexible, part-time environment.
• Customer Service: Strong customer service skills with an ability to effectively manage customer concerns and inquiries.
• Knowledge of AP Policies: General knowledge of Accounts Payable policies and procedures is helpful but not required. This knowledge will assist in covering for AP duties during vacations or absences.

Hours & Compensation:

• Hours: About 20 hours per week
• Schedule: Monday - Friday, about 4 hours per day (examples 8-12 or 9-1)
• Compensation: Competitive hourly rate based on experience.

Job Type: Part-time

Pay: From $23.75 per hour

Expected hours: 20 – 22 per week

Benefits:

• Health insurance
• Paid time off

Schedule:

• 4 hour shift

Ability to Commute:

• Methuen, MA 01844 (Required)

Work Location: In person

Salary : $24