Office Administrator

Position Summary

Jesus, Bread of Life Parish, located in the vibrant Logan Square neighborhood, has two worship sites: St. Sylvester Church and Our Lady of Grace Church. The Office Administrator manages important business functions for the parish and reports to the parish’s Operations Director. The Office Administrator supports and promotes the mission of the parish and acts in accordance with Archdiocesan policies, procedures, and guidelines.

Responsibilities

· Administer the parish’s monthly calendar by assisting the Pastor in managing the scheduling of masses and priests and the Operations Director in scheduling facilities.

· With the Operations Director, ensure proper Archdiocesan cash collection procedures are followed including but not limited to: scheduling volunteer count teams, maintain log sheet for count bags, and, with a volunteer, pick-up of collection bags and votive and shrine money.

· Manage the online giving system. Working with the parish secretary, ensure online donations are reported and posted to the parish’s donor management platform.

· Run monthly and year-end parishioner donation reports.

· Maintain the parish membership database.

· Oversee the development of the weekly bulletin and updates the parish website as needed.

· Manage the parish’s Virtus program ensuring that parish employees and volunteers are in compliance with background check and training requirements.

· Assist the Coordinator of Religious Education with program registration and recordkeeping. Aid in the collection of delinquent accounts.

· Maintain inventory of office and church supplies.

· Practice discretion and respect privacy when dealing with personal, sensitive, financial, internal, and private matters.

· Other duties and projects as assigned.

Requirements

• ·Minimum of 3 years of experience in a business or nonprofit office setting, or equivalent of related work experience and relevant education.
• Associate or bachelor’s degree.
• Bilingual – English & Spanish (speaking, reading, and writing).
• Strong technology-utilization skills, including:

- Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Familiarity working with online databases and website platforms.
- Experience posting on social media sites.

• Excellent organizational and time management competencies.
• Strong verbal and written communications, organizational, multi-tasking, and interpersonal skills.
• Ability to work in team environment.
• Able to identify issues and propose recommendations/solutions.
• Can be entrusted with highly confidential information.
• Strong drive to achieve timely results.
• Ability to drive from one campus to the other if needed.
• Ability to occasionally lift and carry up to 20 lbs.
• Demonstrate understanding, respect, and support of the Catholic Church teaching, mission, and values.

The Archdiocese of Chicago offers a comprehensive total rewards package to include competitive compensation and benefit programs. Information about our benefit programs is available at https://www.archchicago.org/documents/70111/4987905/Benefits Summary/ddf8b594-5996-42a7-931a-e10f178df11e.

This position has an annualized salary range of $42,000- $47,000. An employee’s pay within the salary range will be based on many factors including but not limited to: relevant education, qualifications, experience, skills, geographic location, and organizational needs.

Job Type: Full-time

Pay: $42,000.00 - $47,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Chicago, IL 60647 (Required)

Ability to Relocate:

• Chicago, IL 60647: Relocate before starting work (Required)

Work Location: In person

Salary : $42,000 - $47,000