Legal Assistant/Receptionist

Responsibilities

• Organize, maintain, and manage legal documents, including case files, pleadings, contracts, and correspondence, ensuring timely and accurate filing in NY, NJ, and Federal Courts.
• Assist in preparing legal documents, such as briefs, motions, and discovery requests, and coordinate filings in both state and federal courts.
• Communicate with clients, opposing counsel, and other parties as directed, maintaining professionalism in all interactions.
• Schedule and manage appointments, meetings, hearings, and court dates, ensuring attorneys are reminded of upcoming deadlines and appearances.
• Provide general administrative support, including drafting correspondence, answering phones, and managing emails. Direct inquiries and calls to the appropriate parties.
• Oversee office operations, including coordinating office supplies and equipment, and collaborate with headquarters to facilitate necessary orders.
• Manage attorneys’ calendars, appointments, and meetings.
• Coordinate travel arrangements and accommodations.
  
  

Qualifications

• Minimum of 3 years of relevant experience in a legal environment.
• Bachelor’s degree in legal studies or a related field.
• Proficiency in MS Word and Outlook, with the ability to quickly learn other applications.
• Experience with Best Authority software for creating tables of authorities.
• Experience with e-filing in State (NJ/NY) and Federal courts.
• Familiarity with NetDocuments or similar document management systems.
• Experience with SurePoint or similar billing software.
• Strong organizational and multitasking abilities.
• Proven ability to prioritize tasks and manage workflow efficiently.
• Professional communication skills.
  
  

Skills: ms outlook proficiency,court filings coordination,workflow management,surepoint familiarity,client communication,legal documents management,netdocuments,meeting scheduling,outlook proficiency,general administrative support,administrative support,e-filing experience,motions preparation,contracts management,calendar management,communication skills,correspondence management,coordinate legal filings,multitasking abilities,travel coordination,legal document filing,professional communication skills,preparing legal documents,email management,hearing scheduling,task prioritization,office supplies coordination,surepoint software proficiency,court date scheduling,case file management,legal document management,opposing counsel communication,legal document preparation,legal correspondence management,pleadings management,best authority software proficiency,document management system familiarity,case files management,phone answering,prioritization skills,surepoint,e-filing,drafting correspondence,organizational skills,office operations management,application learning ability,phone management,e-filing proficiency,pleading management,efiling,receptionist duties,office operations coordination,billing software proficiency,netdocuments proficiency,briefs preparation,travel arrangement coordination,billing software experience,legal documents organization,best authority software,contract management,appointment scheduling,ms word proficiency,multitasking,software,court date management,discovery requests coordination,case files organization,netdocuments familiarity,attorney calendar management,scheduling