What are the responsibilities and job description for the Administrative Accounting Assistant position at JEVS Human Services?
Job Description
Job Description
At JEVS Human Services, we believe in giving people possibilities—opportunities to be self-sufficient and satisfied. Each year we touch nearly 25,000 lives, focusing on individuals with physical, developmental, and emotional challenges as well as those facing adverse socio-economic conditions including unemployment and underemployment.
JEVS Human Services currently has an exciting opportunity to join our Work Ready program as an Administrative Accounting Assistant! As the Administrative Assistant you will be responsible for managing financial and administrative tasks related to the disbursement of grant funding to support client assistance programs, including incentive disbursement & reconciliation, Furniture Assistance, Homelessness Prevention, and Utility Assistance.
This role, located in our headquarters office in our Center City Philadelphia, offers flexibility and a hybrid environment, including 3 days each week on-site and 2 days remote. This position is full time, 35 hours per week.
General Job Duties :
- Ensure that all assistance programs meet city and state compliance requirements by maintaining accurate records and following up on required documentation
- Track program budgets related to client assistance programs to ensure funds are allocated appropriately and remain within program guidelines.
- Conduct internal audits of assistance programs to verify compliance with city and state regulations and to prepare for external audits.
- Assist staff with inquiries regarding assistance programs, ensuring that all questions are addressed accurately and professionally.
- Monitor and document distribution of assistance funds, including client incentives, to ensure proper usage and compliance with grant and program guidelines.
- Create and maintain tracking spreadsheets for assistance programs to monitor requests, approvals, distributions, and budget usage.
- Support the management team in addressing client concerns and resolving discrepancies in assistance program applications and payments.
- Assist with Maintaining and organizing client case files to ensure documentation is up-to-date and audit ready.
What we are looking for :
High school education or equivalent
Three years of relevant work experience
Familiarity with basic accounts receivable (AR) and accounts payable (AP) principles.
Experience in managing budgets, conducting audits, and ensuring regulatory compliance.
Detail oriented as it relates to reconciling AR and AP.
What’s in it for you :
The base pay for this position ranges from $42,000 to $52,000 and will vary based on factors such as skills and experience. Base pay is one part of the Total Compensation that JEVS Human Services provides to recognize employees for their work. JEVS provides competitive Benefits; we believe that benefits should support you at work and at home. Please visit the benefits page of our careers site for more details.
At JEVS, we are committed to ensuring all our employees feel included, valued, appreciated and free to be who they are at work. We cultivate a culture where differences are valued, and we are putting resources and attention towards improving employee engagement, retention, and promotion of our talented staff.
Diversity, inclusion, and equity are core principles that guide how we cultivate leaders, build our teams, and create an environment that is the right fit for JEVS Human Services’ employees, our community partners, and the individuals we serve.
For more information about what it’s like to be a part of the JEVS team, visit our careers page at https : / / www.jevshumanservices.org / careers /
Qualified individuals with disabilities are encouraged to apply; reasonable accommodations will be provided. Please contact your recruiter if you are in need of an accommodation during the interview process.
JEVS Human Services is committed to ensuring equal employment opportunities. The Agency will not engage in or tolerate unlawful discrimination (including any form of unlawful harassment) on account of a person’s gender, gender identity, age, race, color, religion, creed, sexual preference or orientation, marital status, national origin, ancestry, citizenship, military status, veteran status, disability, or membership in any other protected group. Qualified individuals with disabilities are encouraged to apply; reasonable accommodations will be provided.
Salary : $42,000 - $52,000
