What are the responsibilities and job description for the Jewelry Television - Accounts Payable Assistant Manager position at Jewelry Television?
The Accounts Payable (AP) Assistant Manager position is responsible for oversight of the daily workflow of the AP team and reports to the Senior Manager of Accounts Payable. In this role, you will create reports for the AP Team to help with processing of payments and reconciliation of corporate credit card programs, and coordinate with other clerks to ensure all records are accurate. The AP Assistant Manager is called upon to help resolve problems and discrepancies, respond to vendor inquiries, research invoice copies, check billing documentation, and manage other financial processes as needed and serves as backup for the Senior Manager of Accounts Payable. The AP Assistant Manager reconciles and pays all approved expenditures and ensures all expenses are paid in a timely fashion and is also responsible for managing all vendors within a given section of the Accounts Payable Vendor List.
Responsibilities and Accountabilities
Demonstrate leadership skills and professionalism.
In the absence of the Senior Manager of AP and/or with her direction, will be responsible for the following in the Accounts
Payable department: supervise AP staff, setup templates and perform electronic payment processing of domestic and international transactions, including ACH and wire transactions in online banking system.
Responsible for the AP team's process completion for month-end deadlines.
Responsible for accuracy of monthly generated reports.
Assist and review the preparation of all accounting records as it relates to accounts payable.
Assist in the preparation and monitoring of all internal controls involving the accounts payable process.
Assist in the training of AP personnel in all department matters as it relates to the operational accounting side of the Finance and Accounting department.
Assist in managing the corporate credit card programs with JPMorgan Chase MasterCard and American Express in the capacity of Program Administrator for proper budget placement and account coding/descriptions, internal policies, compliance; and ordering/cancelling cards.
Receive all invoices and coordinate documentation, verifying all for accuracy and appropriate approvals.
Enter all invoices and expense reports into Oracle Financials A/P system.
Answer vendor questions in a timely and efficient manner.
Prepare weekly payments, i.e., checks, wires, ACH payments and credit cards, according to the given section of weekly payment schedules. Excel reports are required for all wire and ACH payments.
Send out email notifications to vendors for both wire and ACH payments as required.
Establish and maintain professional relationships with vendors and buyers.
Reconciliation of vendor accounts as required.
Organize invoices that are on hold, awaiting payment, etc. into separate files.
File completed payments for given section of the A/P Vendor list.
Other duties assigned by the Senior Manager of Accounting Operations.
Experience and Skills
Five plus years of Accounts Payable experience preferred.
Professional manner and ability to maintain confidentiality.
Knowledge of general accounts payable practices.
Strong communication (both written and oral) and organizational skills.
Must be a team-player, self-starter, and able to work with all levels of the organization.
Ability to multi-task, meet firm deadlines, proactively prioritize needs and effectively manage priorities.
Requires excellent attention to detail & accuracy, math and research skills.
Experience working with automated invoice systems.
Proficient skills with Excel, Word, and Outlook and prior experience with Oracle Financials and online treasury management systems.
Education
Associate Accounting or related degree preferred, or equivalent job experience.
JTV Perks:
Outstanding employee benefit program with medical, dental and vision coverage available
401(k) matching
- Generous personal/vacation accrual policy
- Great employee discount program through local vendors
- Exceptional employee discount on JTV product
- 24-hour private Fitness Center for all JTV employees and their immediate family
- Our employee park features a Walking Trail, Frisbee Golf, Volleyball and MORE!
Overview:
Jewelry Television® (JTV) is one of the leading retailers of jewelry and gemstones in the United States. Privately-held with a proven 30-year history, JTV leverages an omni-digital strategy designed to elevate the customer experience through holistic, digitally-driven touch points, including broadcasting live programming 24 hours a day, seven days a week to 86-million U.S. households, an industry leading mobile optimized e-commerce platform, and a robust social media presence. As part of its commitment to the development and distribution of educational content and consumer satisfaction the company employs numerous Graduate Gemologists and Accredited Jewelry Professionals. The company’s website, JTV.com, is one of the largest jewelry e-commerce websites in the country according to Internet Retailer’s Top 500 list for 2015.
Jewelry Television® (JTV) is an Equal Opportunity Employer (EOE) that provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Jewelry Television® (JTV) is an E-Verify employer and participates in the E-Verify program. Jewelry Television® (JTV) participates in the Tennessee Drug-Free Workplace Program.
