Administrative Assistant

The Jewish Community Council of Greater Coney Island's Cure Violence Program is seeking a passionate and detail-oriented Administrative Assistant. This role will provide support to the Cure Violence Program Director, with responsibilities including, but not limited to:

• Preparing of expense reports for auditing and invoicing purposes.
• Assisting with daily administrative tasks regarding overall office management, organizing the office schedule and office activities.
• Organizing and coordinating all program calendar invites, ensuring all necessary reading materials and agendas are included.
• Preparing, reviewing and submitting written material prepared by staff.
• Maintaining and updating files, both hard copy and electronic.
• Recommending purchase of materials or resources needed for office staff or participants.
• Reviewing and correcting typed material to ensure correct spelling, punctuation and proper format.
• Responding to routine telephone calls and referring calls, visitors and guests to the appropriate staff.
• Performing basic word processing assignments as needed using a personal computer, word processing equipment or another automated office equipment.
• Coordinating program and community event logistics and participating in programmatic and community events.
• Conducting an inventory of office supplies and ensuring that inventory records are maintained and reviewed quarterly.
• Excellent communication, planning, organizational and multi-tasking abilities.
• Other duties as assigned

• GED/High School diploma required. Prior experience in an administrative role preferred.
• Supervision : Administrative Assistant reports to the Program Director.
• Work Schedule : 40 hours per week. Weekly schedule is Monday-Friday 10am-6:30pm, including 30 minutes for lunch. Schedule subject to change based on programmatic need, at the discretion of program leadership.
• Language Skills : Strong written and verbal communication skills. Fluency in reading and writing the English Language
• Mathematical Skills : Ability to perform addition, subtraction, multiplication and division via use of a calculator
• Computer Skills : Proficiency in Microsoft Office Suite, data entry; and knowledge of computer networking processes
  Reasoning Ability : Ability to make determinations of best procedures and practices to attain goals of the position.
• Physical Demands : Ability to lift 15 pounds
• Working Conditions : Work is performed in person at the Cure Violence/ Operation Hood site