Marketing Project Coordinator

General Overview of the Position:

The Marketing and Communications department at the Jewish Federation of Cleveland seeks a team-centric professional with great project management skills to help manage and track through completion the diverse and ever-increasing flow of demands being placed on its dynamic Marketing & Communications team.

This will include but not be limited to running the team’s project management software system; coordinating with in-house print shop and third-party vendors; handling advertising buys; and miscellaneous event support. Additionally, this professional will provide administrative support for the Chief Information Officer (CIO) and Chief Marketing Officer (CMO).

This unique position requires a highly motivated professional who is extremely organized, detail-oriented, able to juggle multiple tasks simultaneously, adept at building and tracking production schedules, and has the interpersonal skills to help resolve scheduling conflicts and bandwidth limitations in order to manage expectations effectively as you interact with people from across the organization.

The Project Coordination reports to the Managing Director, Marketing Operations.

Primary Responsibilities:

Production Coordination (75%)

1. In-take of all briefs entered into the department’s project management system, including flagging those that need more input from the colleague or consideration by department leadership.
2. Create and manage an effective and efficient production schedule.
3. Manage deadlines and timeline expectations.
4. Manage advertising calendar and budget.

Administrative Support (25%)

1. Provide administrative support to CIO and CMO.
2. Assist with logistics for department & governance meetings
3. Assist with management of department budgets.

QUALIFICATIONS:

1. BA required with formal training in marketing, communications, or related field preferred.
2. Minimum three years of experience working in an office setting required; experience in advertising, marketing, or communications role preferred.
3. Project Management experience strongly preferred.

Desired Skills and Experience:

1. Prior relevant project management experience.
2. Highly organized and detail oriented.
3. Able to meet time-sensitive deadlines and excel in problem solving.
4. Experience tracking and managing budgets.
5. Experience with enterprise project management software such as Wrike or an equivalent.
6. Comfortable using Microsoft Office Suite and Adobe Creative Suite.
7. Self-motivated with ability to work independently and as part of a diverse team.
8. Ability to juggle multiple assignments and deliver on time.
9. Strong verbal and written communications.

About the Federation:

The Jewish Federation of Cleveland is the only organization in Cleveland that focuses on the health and vitality of the entire Jewish community. For more than 120 years, the Federation has created the critical scale necessary to drive meaningful social change and provide relief in times of crisis in ways no one person or organization could do alone. As Jewish Cleveland’s hub for innovative solutions and collaborative services, the Federation is able to change and improve lives in Cleveland, Israel, and around the world.