What are the responsibilities and job description for the Administrative Specialist (Ignite) position at JFCS of the Suncoast?
PROGRAM AREA OR DEPARTMENT :
Healthy Families / Healthy Children
Healthy Families / Healthy Fathers
Accountability : Program Coordinator & Program Director
Job Summary / Function :
The Administrative Assistant is responsible for providing the necessary administrative support of all staff in the program.
Specific Tasks and Responsibilities :
- Record and distribute department meeting minutes.
- Coordinate food and the serving set-up as needed.
- Assist Case Managers and Family Educators in program preparation, including copying and maintenance of classroom materials, arranging meeting areas, and other program related activities.
- Assist, as needed, with room set-up / break-down.
- Assist with petty cash log and cash box duties.
- Manage the JFCS Food Pantry.
- Manage the inventory for the food pantry and monthly report to All Faiths Food Bank.
- Represent JFCS at the Mayor's Feed the Hungry Committee meetings.
- Coordinate the distribution of food boxes and Publix gift cards to HFHC clients at Thanksgiving and December holidays.
- Maintain and monitor appropriate inventory of office supplies and place special orders, as needed.
- Prepare participant certificates and incentives as needed.
- Assist with data entry, as needed, for evaluation purposes.
- Oversee the condition of the child care room, keeping it in order and purchasing games, toys and other equipment as needed.
- Shop for the program.
- Planning and Coordinating Annual Fatherhood Reunion in conjunction with Fatherhood Coordinator
- Assist with outreach and recruitment for program, including but not limited to making phone calls and attending events as needed.
- To be available in the evening hours as needed.
Requirements
Education / Qualifications :
Physical Requirements :
Training Requirements :
