Purchasing Specialist

Company Overview

Jia Communities is a startup real estate development company located in the heart of Rogers, AR that builds both residential and commercial based communities. We pride ourselves on building high-end modern designs with innovation and quality being the foundation of everything we do. Our goal is to provide a desirable community where you can truly live a fully engaged lifestyle within minutes of your home. 

Job Summary

The Purchasing Specialist plays an integral role in our operations as a construction material solution provider. The Purchasing Specialist is responsible for the entire purchasing process, and must have existing relationships with local and out-of-state suppliers. The purchasing agent needs to know how to negotiate with suppliers in order to achieve purchasing terms that benefit our company, while maintaining strong relationships. This position receives and fulfils orders for materials and equipment, purchases from various suppliers, processes all pertinent paperwork, updates and maintains logs, etc. This position requires constant communication with our Project Manager, Superintendents, & our Sales & Design team. This role will work alongside our foreign materials procurement team to optimize costs and meet construction deadlines. Exceptional organizational skills are a must.

Duties and Responsibilities

• Purchase interior and exterior building materials from both domestic and foreign suppliers.
• Negotiate with suppliers to ensure optimal purchasing terms, costs, and shipment dates.
• Coordinate & ensure the accurate and timely fulfillment of material & equipment orders for projects.
• Help to manage the site operations, including delivery timelines and warehousing.
• Update and maintain pricing & inventory tracking systems.
• Update and maintain PO & RO logs.
• Use Square Takeoff to send bids and specs to vendors and subcontractors.
• Timely process all paperwork associated with the purchasing process including PO's and Material Acquisition forms.
• Networking with suppliers and sub-contractors.
• Providing knowledge and training to company team members to ensure construction team knows how to use the materials.
• Understand our products and our market competition in order to position products to overcome these factors.
• Estimate date of delivery to job site, based on knowledge of company’s delivery schedules.
• Review and analyze various design reports to identify purchasing trend potential.
• Research and analyze homeowner material desires based on market information.
• Investigate and resolve claims/problems deliveries, returns and credits.
• Travel 10% locally, occasionally nationally, and/or internationally.
• Perform additional duties as required and or requested.

Knowledge, Skills & Abilities Required

·       Passion! Passion! Passion! Confidence and motivation to work toward targets.

·       Bachelor’s Degree required.

·       Two (2) plus years’ experience in purchasing residential construction materials.

·         Strong math skills to calculate figures and amounts such as discounts, interest, commissions, percentages, area, and volume.

·       Ability to determine solutions for construction team and homeowners.

·       Must be results-oriented and able to work both independently and within a team environment.

·       Excellent sales and negotiation skills. Demonstrated aptitude for problem solving.

·       Good organizational and time management skills.

·       Intermediate computer proficiency. Working knowledge of Microsoft Office including Excel, Teams.

·       Valid driver’s license.

Health & Safety Factors

·         The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

·         While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stand and walk.

·         The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

Hours

8:00 to 4:30 Monday to Friday plus additional as required.

Direct Reports

N/A

Disclaimer



The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

JIA Communities is an Equal Opportunity Employer – EOE, Including Disability/Vets