Executive Assistant

At Jimerson Birr, our team has accepted the lasting responsibility of protecting our clients’ rights, businesses, properties, investments, and finances. In both established and emerging businesses, our professionals are integral, trusted advisers and advocates, giving our clients insights into legal and business considerations that guide prudent decision-making. We work with some of the world’s most respected and well-established businesses, as well as start-up visionaries, and individuals looking to overcome challenges.

Our award-winning law firm is at its best when it helps clients set measurable goals and develops multi-level strategies to achieve them. Our lawyers are trained to take ownership of our client’s challenges by getting close to the problem and close to the people who can benefit from the solutions we provide. We’re business-oriented lawyers equally comfortable as community leaders, private transaction counselors, or courtroom advocates. We pride ourselves on our people and their collective achievements. Besides our long list of legal industry honors, the firm has a track record spanning over a decade winning local, state, and national awards for being a “Best Company to Work For,” “Fastest Growing Company,” and “Best Law Firms in America.”

Our atmosphere and award-winning firm culture are collegial and professional, and our shared commitment to professional development is superior to our contemporaries. To learn more about our firm culture, please visit our website.

ABOUT THE POSITION

Summary

Jimerson Birr is seeking a highly organized and proactive Executive Assistant to provide critical support to our Managing Partner, Chief of Staff, and CEO. This role requires a detail-oriented professional who thrives in a fast-paced environment, excels at managing multiple priorities, and is committed to ensuring seamless operations for our leadership team.

Key Responsibilities

Executive Support & Calendar Management

• Manage complex calendars for the Managing Partner, Chief of Staff, and CEO, ensuring optimal scheduling and prioritization of commitments.
• Coordinate internal and external meetings, including agenda preparation, meeting materials, and follow-ups.
• Anticipate leadership availability needs, resolve scheduling conflicts, and ensure seamless time management.
• Serve as a liaison between leadership and internal/external stakeholders, maintaining a high level of professionalism and confidentiality.

Presentation & Report Development

• Assist in the creation of high-quality presentations, reports, and briefing materials for executive meetings.
• Aggregate and analyze data to provide leadership with accurate insights and strategic recommendations.
• Format and refine documents to align with the firm's brand and professional standards.

Project Management & Coordination

• Utilize Monday.com to track project updates, ensuring leadership has real-time insights into key initiatives.
• Compile and summarize data for strategic decision-making, providing leadership with relevant insights.
• Capture and document key ideas, initiatives, and directives from leadership into a centralized repository.
• Ensure clarity and accountability for firm-wide projects by organizing assigned initiatives and tracking progress.
• Generate and distribute a weekly report summarizing project status, progress updates, and outstanding action items.
• Send regular project updates and follow-ups to stakeholders to ensure progress and accountability.

Data Management & Aggregation

• Maintain accurate records and documentation in firm-wide systems.
• Aggregate and analyze key performance metrics to support leadership in making informed decisions.
• Organize and track relevant correspondence and documentation to ensure seamless operations.

Success in this position goes beyond mere accomplishments; it culminates in personal and professional fulfillment. High performers in this role reach a state where creativity flows effortlessly, challenges are embraced as opportunities, and solutions are delivered with impact. Victory in this position is defined by continuous growth, both professionally and personally, where each milestone achieved sets the stage for even greater achievements. Significant career ascension and monetary rewards await those who flourish in this role.

WHO WOULD DO WELL IN THIS POSITION?

Required Skills & Qualifications:

• 4 years of experience as an Executive Assistant, Administrative Coordinator, or similar role supporting senior leadership.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook) and project management tools like Monday.com.
• Strong organizational skills with the ability to prioritize and multitask in a deadline-driven environment.
• Excellent written and verbal communication skills with high attention to detail.
• Ability to work independently and exercise discretion when handling sensitive information.
• Strong problem-solving skills and a proactive approach to anticipating leadership needs.

Our core values are simple: Commitment to service; Commitment to quality; Commitment to results.

Jimerson Birr is an equal-opportunity employer. All qualified applicants receive consideration for employment and all employees are treated during employment without regard to race, color, sexual orientation, religion, sex, age, national origin, genetic information, disability, veteran status, gender identity, and marital status.