What are the responsibilities and job description for the Executive Assistant to Managing Partner position at JKZ LLP?

The Executive Assistant to the Managing Partner must have at least five (5) years of recent experience supporting a managing partner or shareholder of a law firm or other professional services firm. The Executive Assistant must be able to work independently and with a team, manage projects, and be relied on for follow-up and accountability. The Executive Assistant is expected to accurately prepare documents, filings, and / or general correspondence and adhere to the JKZ formatting guidelines. This position requires that the Executive Assistant be extremely detail-oriented, organized, critical about accuracy, spelling and grammar and possess the ability to prioritize and follow up. The Executive Assistant may also be responsible for answering phones, entering attorney time, along with other general duties and projects as assigned. This is a very fast paced environment, and the job at hand can change at a moment's notice. The Executive Assistant must be able to multitask and manage a voluminous workload. Flexibility is expected and the taking of initiative and being proactive is essential in this role.

This position may require the Executive Assistant to serve as back-up to the Managing Partner's Legal Secretary when necessary. This position requires the Executive Assistant to be in office 5 days a week.

Direct Reports : n / a or list positions

Essential Duties and Responsibilities, including but not limited to :

Keeping the Managing Partner organized and on task with firm management duties and new client intake processes
Client, vendor, and employee communications
Event planning for employee engagement
Creating spreadsheets and presentations
Drafting documents
Calendar appointments and deadlines
Booking and coordinating travel arrangements
Expense reimbursement tracking
Additional projects as assigned

Requirements :

Education and Experience

At least 5 years' experience working as an Executive Assistant for a managing partner or shareholder in a law firm or other professional services firm

Knowledge, Skills & Abilities

Proficiency in Microsoft Office Suite, Outlook, Adobe, legal practice management and document management systems.

Intermediate to advanced word processing skills.

Solid command of English including excellent spelling, grammar, punctuation, form and style.

Organized and detail oriented.

Ability to communicate clearly and work well with a team and individually.

Positive attitude, intellectually curious, dependable and motivated.

Bilingual in English / Spanish is a plus!

In addition to a competitive compensation and bonus programs, JKZ also offers :

Option for fully employer paid Medical Insurance

Dental, Vision, additional life, AD&D and other employee paid insurances

Fully paid Long Term Disability and Life Insurance

Paid Continuing Education

Paid Time Off

Paid Volunteer Time Off

11 Paid Holidays

401(k) Plan

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Executive Assistant to Managing Partner

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