What are the responsibilities and job description for the Administrative Coordinator position at JL Terrell Construction?
Position Overview: The Administrative Coordinator will provide essential administrative and clerical support to ensure the efficient operation of our construction projects and office. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously. The Administrative Coordinator will work closely with project managers, vendors, and field staff to ensure timely communication, accurate documentation, and smooth workflow.
Key Responsibilities:
- Assist with project documentation, including preparing contracts, invoices, and purchase orders
- Maintain accurate records of project schedules, budgets, and materials
- Coordinate meetings, appointments, and travel arrangements for management and field staff
- Manage phone calls, emails, and correspondence with clients, vendors, and subcontractors
- Order office and project supplies, ensuring timely delivery
- Support the preparation of reports, presentations, and other administrative tasks as needed
- Perform data entry and maintain updated databases
Qualifications:
- Proven experience in administrative or office support, preferably in the construction industry
- Strong organizational and multitasking abilities
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Ability to work independently and as part of a team
Preferred:
- Familiarity with construction management software (e.g., Procore, Buildertrend)
- Knowledge of construction terminology and processes
Benefits:
- Comprehensive benefits package, including health insurance, retirement plans, and paid time off.
- Tuition Reimbursement
- Opportunities for professional development and advancement within the company.
- Dynamic and collaborative work environment with opportunities to work on exciting projects.
How to Apply: Interested candidates are encouraged to submit their resume and cover letter to careers@jlterrell.com. Please include “Construction Project Manager” in the subject line. We thank all applicants for their interest; however, only those selected for an interview will be contacted.
J L Terell Construction, LLC is an equal opportunity employer with a culture that promotes diversity. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state, or local law. J L Terrell encourages applications from minorities, women, the disabled, protected veterans, and all other qualified applicants.
Salary : $20 - $25
