What are the responsibilities and job description for the Administrative Assistant position at JLL?
JLL has a great opportunity to join our Retail Property Management team at Ka Makana Ali'i.
We are looking for someone who is energetic and friendly with experience providing administrative support and customer service to clients and internal staff. Provides excellent customer service and builds relationships. Assists walk-in clients, schedules client appointments, answers phone lines, and helps clients with questions and issues.
WHAT YOU'LL BE DOING
Administrative Support
Maintain calendar and secure travel arrangements as directed.
Organize files as directed and maintain directory of stored files.
Provide administrative support to create, modify or finalize documents as directed
Send documents via mail, UPS or FedEx.
Book rooms as directed for meetings and trainings.
Submit food requests for meetings.
Order supplies and submit equipment requests.
Process expense reimbursement requests and allocate cost as directed.
Order supplies and submit equipment requests.
Process petty cash and expense reimbursement requests and allocate cost as directed.
Any and all other duties and tasks assigned
WHAT WE'RE LOOKING FOR
High School Diploma required, Associates Degree or higher preferred
1-2 years of experience in an administrative position
Knowledge of specific software programs, including Yardi, MRI, Outlook, Word & Excel.
Time management - ability to manage time well and be self-motivated without direct supervision.
Communication - Able to provide ongoing input to mall team through thoughtful and detailed information.
Ability to multi-task in a fast-paced environment, working within a team structure and independently.
Teamwork - Able to work in a team atmosphere, providing support to other departments as necessary.
Organization - Ability to maintain an organized workspace/office and have the skills necessary to keep an easily understood filing system.
Customer Service - Has the interpersonal skills to provide good service to customers, contractors, vendors, and clients. Has friendly and helpful attitude.
WHAT'S IN IT FOR YOU
Join an industry leader and shape the future of commercial real estate
Deep investment in cutting-edge technology to power your work
Comprehensive and competitive benefits plan
Support the exponential growth of our business by providing people integration and synergy
Develop our people for bigger and better roles
Supporting ambitions beyond the workplace
Applying new technology and data to drive change
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
We are looking for someone who is energetic and friendly with experience providing administrative support and customer service to clients and internal staff. Provides excellent customer service and builds relationships. Assists walk-in clients, schedules client appointments, answers phone lines, and helps clients with questions and issues.
WHAT YOU'LL BE DOING
Administrative Support
Maintain calendar and secure travel arrangements as directed.
Organize files as directed and maintain directory of stored files.
Provide administrative support to create, modify or finalize documents as directed
Send documents via mail, UPS or FedEx.
Book rooms as directed for meetings and trainings.
Submit food requests for meetings.
Order supplies and submit equipment requests.
Process expense reimbursement requests and allocate cost as directed.
Order supplies and submit equipment requests.
Process petty cash and expense reimbursement requests and allocate cost as directed.
Any and all other duties and tasks assigned
WHAT WE'RE LOOKING FOR
High School Diploma required, Associates Degree or higher preferred
1-2 years of experience in an administrative position
Knowledge of specific software programs, including Yardi, MRI, Outlook, Word & Excel.
Time management - ability to manage time well and be self-motivated without direct supervision.
Communication - Able to provide ongoing input to mall team through thoughtful and detailed information.
Ability to multi-task in a fast-paced environment, working within a team structure and independently.
Teamwork - Able to work in a team atmosphere, providing support to other departments as necessary.
Organization - Ability to maintain an organized workspace/office and have the skills necessary to keep an easily understood filing system.
Customer Service - Has the interpersonal skills to provide good service to customers, contractors, vendors, and clients. Has friendly and helpful attitude.
WHAT'S IN IT FOR YOU
Join an industry leader and shape the future of commercial real estate
Deep investment in cutting-edge technology to power your work
Comprehensive and competitive benefits plan
Support the exponential growth of our business by providing people integration and synergy
Develop our people for bigger and better roles
Supporting ambitions beyond the workplace
Applying new technology and data to drive change
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
