What are the responsibilities and job description for the Administrative Assistant position at Robert Half?
Are you a highly organized, proactive professional looking for an exciting opportunity in the energy industry? Our company is seeking an Administrative Assistant to support our operations, contributing to the success of a fast-paced and innovative energy-focused environment. This role requires someone with excellent communication and multitasking skills who can thrive in a dynamic setting while ensuring seamless day-to-day administrative support. To apply for this role, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.Key ResponsibilitiesAdministrative SupportManage and maintain calendars, schedule meetings, and organize travel arrangements for executives and team members.Coordinate internal and external correspondence, including emails, phone calls, and documentation.Prepare and distribute reports, presentations, and meeting materials as requested.Office ManagementOversee office supply inventory, ordering materials to support daily operations when necessary.Act as a liaison with vendors and service providers to maintain office equipment and services.Ensure the office environment adheres to health, safety, and energy industry compliance regulations.Project CoordinationAssist in tracking and reporting on project timelines, budgets, and deliverables.Maintain organized records related to projects, including contracts, agreements, and technical documentation.Facilitate coordination among team members to ensure project milestones are met.Event PlanningSupport the successful execution of company meetings, workshops, and events.Organize logistics such as booking venues, catering, and travel for attendees.Prepare and distribute post-event summaries, evaluations, and follow-ups.Data Entry and Document ManagementEnter and maintain accurate data in company databases and systems related to energy projects, vendors, and client records.File and maintain both digital and physical documentation in an organized manner to ensure accessibility.
Salary : $22 - $25
