What are the responsibilities and job description for the Assistant Property Manager position at JLL?
Essential Functions:
* Assists with administering all activities related to the physical aspect of the property, including operations, engineering, cleaning, security, life safety, repair, construction, parking and landscaping.
* Assists with management of the day-to-day fiscal activities of the property including on-site bookkeeping, operations analysis and budget management.
* Provides information and direct input in major fiscal activities, including business planning, budget preparation, financial reporting and owner relations.
* Assists in recruiting, training and evaluation of building office staff. Projects leadership qualities and motivates staff.
* Assists in developing and maintaining positive tenant relationships.
* Establish plans, implement practices, monitors equipment and executes life safety / emergency procedures.
* Supervise service contracts as assigned by Property Manager, such as janitorial/housekeeping, window washing, paint, security and fire safety. Conducts periodic meetings and ensures minutes are kept for monitoring / closing out issues.
* Implements all written company policies and ensures compliance by building staff.
* Oversees tenant retention programs, periodic blood drives, toy drives and choral programs.
* Maintains highest professional standards in appearance and dress.
* Monitors construction projects and capital improvements for compliance with building standards; performs routine inspections and attending scheduled progress meetings.
* Prepares bid specifications for major repairs and capital improvement projects.
* Prepares managerial, operational, and engineering reports.
* Collaborates with the Chief Engineer to develop preventative maintenance programs associated with work undertaken by members of engineering, plumbing and carpentry personnel.
* Performs routine / documented walkthroughs to ensure day-to-day tasks are being addressed by the janitorial, security and engineering services.
* Prepares, reviews and updates building operating policies and procedures.
* Directly oversees activities of the Associate Project Manager and provides support as needed. Monitors activities of building office staff.
* Oversee filing / storage systems; directs Administrative Assistant as needed.
* Reviews building standard rates for services provided to tenants, and makesrecommendations for adjustments on a periodic basis.
Endeavors to ensure the highest quality services are rendered to the owner and tenants keeping in mind the cost.
* Carries out other duties as assigned by the General Manager and Property Manager.
* Able to work on multiple projects
* Ability to prioritize
Requirements
Essential Physical Abilities
* Visually inspects building areas, including but not limited to: lobbies and public areas, loading dock, roof areas, tenant areas, central plant, stairwells, elevator machine rooms and parking garage.
* Walks up and down stairs for inspections and emergency procedural practice or implementation.
* Detects emergency alarms - auditory and/or visual.
Essential Knowledge and Skills
* Exchange ideas, information and opinions with others to formulate policies and programs and/or arrive jointly at decisions, conclusions, or solutions.
* Maintains calm demeanor in emergency situations.
* Applies principles of rational systems to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
* Interprets a variety of instructions furnished in written, oral, diagrammatic, or schedule form.
* Strong oral and written communication skills.
* Reads newspapers, periodicals, journals, manuals, financial reports, and legal documents.
* Computes discount, interest, profit and loss, commissions, escalation's, ratios and proportion, and percentage. Calculates surfaces, volumes, weights, and measures.
* Integrates analyses of data to discover facts and/or develop knowledge concepts or interpretations.
* Intermediate level with various computer applications such as Excel, Word, Access and Powerpoint for preparation of spreadsheets, correspondence and presentations.
Experience: Prefer a minimum of three years commercial property management or other related experience with profit and loss responsibility in a Class "A" office buildings.
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
* Assists with administering all activities related to the physical aspect of the property, including operations, engineering, cleaning, security, life safety, repair, construction, parking and landscaping.
* Assists with management of the day-to-day fiscal activities of the property including on-site bookkeeping, operations analysis and budget management.
* Provides information and direct input in major fiscal activities, including business planning, budget preparation, financial reporting and owner relations.
* Assists in recruiting, training and evaluation of building office staff. Projects leadership qualities and motivates staff.
* Assists in developing and maintaining positive tenant relationships.
* Establish plans, implement practices, monitors equipment and executes life safety / emergency procedures.
* Supervise service contracts as assigned by Property Manager, such as janitorial/housekeeping, window washing, paint, security and fire safety. Conducts periodic meetings and ensures minutes are kept for monitoring / closing out issues.
* Implements all written company policies and ensures compliance by building staff.
* Oversees tenant retention programs, periodic blood drives, toy drives and choral programs.
* Maintains highest professional standards in appearance and dress.
* Monitors construction projects and capital improvements for compliance with building standards; performs routine inspections and attending scheduled progress meetings.
* Prepares bid specifications for major repairs and capital improvement projects.
* Prepares managerial, operational, and engineering reports.
* Collaborates with the Chief Engineer to develop preventative maintenance programs associated with work undertaken by members of engineering, plumbing and carpentry personnel.
* Performs routine / documented walkthroughs to ensure day-to-day tasks are being addressed by the janitorial, security and engineering services.
* Prepares, reviews and updates building operating policies and procedures.
* Directly oversees activities of the Associate Project Manager and provides support as needed. Monitors activities of building office staff.
* Oversee filing / storage systems; directs Administrative Assistant as needed.
* Reviews building standard rates for services provided to tenants, and makesrecommendations for adjustments on a periodic basis.
Endeavors to ensure the highest quality services are rendered to the owner and tenants keeping in mind the cost.
* Carries out other duties as assigned by the General Manager and Property Manager.
* Able to work on multiple projects
* Ability to prioritize
Requirements
Essential Physical Abilities
* Visually inspects building areas, including but not limited to: lobbies and public areas, loading dock, roof areas, tenant areas, central plant, stairwells, elevator machine rooms and parking garage.
* Walks up and down stairs for inspections and emergency procedural practice or implementation.
* Detects emergency alarms - auditory and/or visual.
Essential Knowledge and Skills
* Exchange ideas, information and opinions with others to formulate policies and programs and/or arrive jointly at decisions, conclusions, or solutions.
* Maintains calm demeanor in emergency situations.
* Applies principles of rational systems to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
* Interprets a variety of instructions furnished in written, oral, diagrammatic, or schedule form.
* Strong oral and written communication skills.
* Reads newspapers, periodicals, journals, manuals, financial reports, and legal documents.
* Computes discount, interest, profit and loss, commissions, escalation's, ratios and proportion, and percentage. Calculates surfaces, volumes, weights, and measures.
* Integrates analyses of data to discover facts and/or develop knowledge concepts or interpretations.
* Intermediate level with various computer applications such as Excel, Word, Access and Powerpoint for preparation of spreadsheets, correspondence and presentations.
Experience: Prefer a minimum of three years commercial property management or other related experience with profit and loss responsibility in a Class "A" office buildings.
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
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