What are the responsibilities and job description for the Receptionist & Administrative Support Specialist position at JLL?
We are seeking a highly organized and professional individual to serve as theReceptionist & Administrative Support Specialistfor our Austin office. This dual-role position is ideal for someone who thrives in a dynamic environment, combining front desk responsibilities with administrative support for our brokerage teams.
Key Responsibilities:
Receptionist Duties:Serve as the primary receptionist, greeting visitors and ensuring a welcoming and professional front desk experience.
Answer and direct incoming calls, responding to inquiries about office location, properties we are marketing, and other services.
Manage building and parking access
Maintain and tidy lobby, kitchen, and breakroom areas; restock supplies as needed.
Administrative Support:Provide administrative assistance to brokerage teams, including scheduling meetings, supporting team events, and assisting with onboarding/offboarding processes
Coordinate office/building maintenance activities in collaboration with facilities and operations teams.
Assist with conference room reservations and audio/video setup for meetings.
Handle incoming deliveries and facilitate proper distribution.
Manage administrative projects such as data entry, expense reporting, travel arrangements, and supply inventory.
Address issues related to office services (e.g., janitorial, parking, technology) and act as a liaison with relevant departments.
Qualifications:
Proficiency with MS Office (Word, Excel, Outlook, PowerPoint).
Excellent communication and interpersonal skills.
Strong organizational and multitasking abilities.
Detail-oriented with a positive and professional attitude.
Ability to maintain a clean and organized workspace while ensuring compliance with office policies and codes.
This role is ideal for a resourceful and service-oriented individual who enjoys a mix of reception and administrative responsibilities. If you're ready to make a meaningful contribution to our team, we'd love to hear from you!
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
Key Responsibilities:
Receptionist Duties:Serve as the primary receptionist, greeting visitors and ensuring a welcoming and professional front desk experience.
Answer and direct incoming calls, responding to inquiries about office location, properties we are marketing, and other services.
Manage building and parking access
Maintain and tidy lobby, kitchen, and breakroom areas; restock supplies as needed.
Administrative Support:Provide administrative assistance to brokerage teams, including scheduling meetings, supporting team events, and assisting with onboarding/offboarding processes
Coordinate office/building maintenance activities in collaboration with facilities and operations teams.
Assist with conference room reservations and audio/video setup for meetings.
Handle incoming deliveries and facilitate proper distribution.
Manage administrative projects such as data entry, expense reporting, travel arrangements, and supply inventory.
Address issues related to office services (e.g., janitorial, parking, technology) and act as a liaison with relevant departments.
Qualifications:
Proficiency with MS Office (Word, Excel, Outlook, PowerPoint).
Excellent communication and interpersonal skills.
Strong organizational and multitasking abilities.
Detail-oriented with a positive and professional attitude.
Ability to maintain a clean and organized workspace while ensuring compliance with office policies and codes.
This role is ideal for a resourceful and service-oriented individual who enjoys a mix of reception and administrative responsibilities. If you're ready to make a meaningful contribution to our team, we'd love to hear from you!
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
