Accounts Receivable Coordinator

Position Summary

The Accounts Receivable Coordinator supports the financial and administration operations of WellSpace Health, ensuring financial stability and transparency. This role performs various accounting functions, including but not limited to processing daily financial transactions such as patient claims and capitation receivables, grant payments, grant billing, financial reports, and general ledger maintenance. This role ensures accuracy and compliance with organizational policies, grant requirements, and generally accepted accounting principles (GAAP).

Required Qualifications

· Associate’s degree preferred or some college-level accounting courses with relevant accounting work experience preferred.

· 2 years experience in accounting preferred and grant billing experience is a plus.

· Proficiency in Microsoft Word and Excel required; experience with accounting software (Sage Intaact is preferred but not required).

· Strong clerical, problem-solving, analytical, time management, and organizational skills.

· Strong written and verbal communication and interpersonal skills.

· Strong attention to detail and commitment to accuracy.

· Must be punctual, reliable, a quicker learner, and flexible to thrive in a team setting or independently.

· Commitment to HIPAA and ability to abide by standards of professional ethics and maintain confidentiality.

· Adherence to infection control procedures, including but not limited to, standard precautions of temperature monitoring, hand washing, symptom self-monitoring, masking and social distancing.

· Assist and support the Center/Department/Program to meet standards of High Reliability.

Essential Responsibilities

· Record daily cash receipts and reconciliation of the accounts receivable ledger to ensure all payments are accurately accounted for and posted, including daily EFTs, deposits, checks, cash, and credit cards.

· Assist in the monthly preparation of assigned grant and contract billings, financial reports, compliance documents, and coordinating with various departments to ensure accuracy and completeness.

· Support the month-end close process by assisting with general ledger reconciliations, recurring journal entries, grant allocations, and other assigned tasks.

· Perform administrative tasks such as processing incoming mail, conducting research, sending payment inquiries and requests for supporting documentations.

· Prepare monthly reports outlining payments, incentives and adjustments for various financial agreements or funding sources and other related tasks as assigned.

· Maintain aging reports and follow up with external agencies on past due balances.

· Assist with the annual audit preparations.

· Participate in cross-training and support team with task coverage for other team members as required.

· Support the department with record-keeping and ensure compliance with internal controls, policies, and regulations, including GAAP.

· Assist the Accounting Manager with other departmental tasks and projects as assigned.

Job Type: Full-time

Pay: $24.90 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person

Salary : $25