What are the responsibilities and job description for the Administrative Assistant position at JMTI INC dba USAMDT Plano?
Are you a detail-oriented, proactive, and eager individual looking to start a rewarding career in business operations? We are seeking an Administrative Assistant to support a dynamic entrepreneur who owns and operates multiple businesses, with a primary focus on a mobile drug testing company that serves clients nationwide. This role offers an incredible opportunity to learn the ins and outs of business operations while providing essential support to the executive and their ventures.
Key Responsibilities: Administrative Support (90% Focus on Mobile Drug Testing Business):
- Assist with day-to-day operations, including scheduling, email management, and calendar organization.
- Maintain and track business activities, ensuring deadlines and goals are met.
- Coordinate logistics for mobile and in-office drug testing services across various locations.
- Communicate with clients, partners, and staff, ensuring a professional and efficient flow of information.
- Manage and organize documents, client records, and compliance-related paperwork using G Suite (Google Workspace) tools, such as Google Drive, Docs, Sheets, and Gmail.
- Assist with client invoicing, follow-ups, and payment tracking.
- Monitor and maintain inventory for testing supplies and equipment.
Learning & Business Development:
- Shadow the executive to understand the operations and objectives of the drug testing business.
- Take initiative to learn about industry standards, compliance, and best practices for mobile drug testing.
- Research industry trends and competitors to provide insights and recommendations for growth.
- Contribute to process improvement initiatives by identifying inefficiencies and proposing solutions.
- Support marketing efforts, such as social media coordination, drafting emails, or assisting with client outreach.
Support Across Multiple Businesses:
- Provide occasional support for other entrepreneurial ventures as needed.
- Assist with special projects, research, and event coordination.
- Create and maintain reports or presentations for different business functions.
- Adapt to diverse tasks and environments based on business needs.
Qualifications:
- Education: High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
- Skills:
- Proficiency in G Suite (Google Workspace) tools: Drive, Docs, Sheets, Gmail, etc.
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- Attention to detail with the ability to manage confidential information.
- Traits:
- Positive attitude, willingness to learn, and ability to work independently.
- Eagerness to grow within the company and take on increasing responsibilities.
- Comfortable working in a fast-paced, entrepreneurial environment.
Preferred Qualifications:
- Experience or interest in compliance, healthcare, or operations is a plus.
- Previous administrative or assistant experience is advantageous but not required.
What We Offer:
- Comprehensive training and mentorship to build a strong foundation in business operations.
- Competitive salary with room for growth.
- Opportunity to work with a passionate and innovative team in a rapidly growing industry.
Job Type: Full-time
Pay: $36,400.00 - $40,000.00 per year
Benefits:
- Employee assistance program
- Life insurance
- Paid time off
- Professional development assistance
Schedule:
- 8 hour shift
- Evening shift
- Monday to Friday
- Weekends as needed
Experience:
- Customer service: 1 year (Preferred)
Ability to Commute:
- Mesquite, TX 75150 (Required)
Work Location: In person
Salary : $36,400 - $40,000