What are the responsibilities and job description for the Executive Assistant / Personal Assistant position at jobbot?
A bit about us :
We are seeking a highly organized and detail-oriented Executive Personal Assistant to join our dynamic team! This is a permanent, full-time position offering a competitive salary and benefits package. The ideal candidate will have a minimum of 5 years of experience in a similar role, a strong sense of urgency, and the ability to lead special projects. This role also requires occasional travel for company events and meetings-approximately 50% travel.
The ideal candidate is someone extremely detail oriented, organization, motivated to work for an amazing organization and hold a critical role in supporting their top leaders. This position is in-office with some travel, as well. The ideal candidate must have a lot of flexibility and adaptability in their schedule, as there are personal assistant responsibilities related to the business, as well.
This is also an hourly position, so any time worked over 40 hours will be compensated. There are also very generous bonus packages for this role, as well as within the company. This is an amazing organization seeking the right fit for their Executive Personal Assistant opening.
Why join us?
- Medical, Dental, Vision : Coverage options for you and your dependents voluntary benefits including but not limited to pet insurance.
- Health and Wellness : There’s more to wellness than medical benefits. We encourage mental, physical, and emotional wellbeing through our Wellness Rewards Program.
- Rest & Recovery : Everyone needs a reset from time to time. Take up to 2 weeks of paid vacation, plus 11 paid holidays annually.
- 401K Match : Failing to plan is planning to fail. We’re here to make your future bright with a discretionary 401K employer match of $ on the dollar up to 6%.
Job Details
Responsibilities :
1. Provide high-level administrative support to the team, including managing calendars, scheduling meetings, and arranging travel.
2. Lead special projects as assigned, ensuring they are completed on time and within budget.
3. Communicate effectively with internal and external stakeholders, maintaining a high level of professionalism at all times.
4. Prepare and edit correspondence, reports, and presentations, ensuring accuracy and attention to detail.
5. Organize and maintain files and databases in a confidential manner.
6. Assist with the planning and execution of company events and meetings, including arranging travel and accommodations for attendees.
7. Handle urgent matters promptly and professionally, demonstrating a strong sense of urgency.
8. Collaborate with other departments to ensure smooth and efficient operations.
Qualifications :
1. A minimum of 5 years of experience as an Administrative Assistant or Executive Assistant
2. Demonstrated ability to lead special projects, with a strong sense of urgency and attention to detail.
3. Excellent verbal and written communication skills, with the ability to interact effectively with all levels of the organization.
4. Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
5. Strong organizational skills, with the ability to prioritize tasks and manage time effectively.
6. Willingness to travel occasionally for company events and meetings.
7. High level of discretion and confidentiality.
8. Bachelor's degree in Business Administration or a related field is preferred.
9. Experience as a Personal Assistant is required.
Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.
Salary : $33 - $50
