Law Firm Office Manager

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Job details

This Jobot Job is hosted by Forrest Mack

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Salary $140,000 - $160,000 per year

A Bit About Us

This law firm is a boutique litigation practice based in Southern California, known for its focused expertise in insurance defense and civil litigation. The attorneys provide strategic representation for clients across a range of matters including personal injury, construction defect, product liability, and general liability claims. With a client-centered approach, the firm emphasizes responsiveness, efficiency, and strong courtroom advocacy. Its team combines deep legal knowledge with practical experience, allowing them to navigate complex cases and deliver favorable outcomes. Collaboration and communication are key strengths, enabling the firm to build lasting relationships with insurers, businesses, and individuals. The practice is respected for its professionalism, integrity, and consistent results in both trial and appellate courts.



Why join us?


Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Retirement plan
• Vision insurance
  
  

Job Details

We are seeking an experienced and highly organized Office Manager to oversee the daily operations of a dynamic law firm. This role requires a proactive leader who can manage administrative staff, support attorneys, and ensure the firm operates efficiently and professionally. The ideal candidate will be detail-oriented, adaptable, and capable of fostering a collaborative and productive work environment.

Key Responsibilities

• Oversee all aspects of office management, including workflow processes, scheduling, correspondence, file management, supply inventory, and office equipment maintenance.
• Provide comprehensive administrative support to attorneys, paralegals, and support staff, including coordinating meetings, maintaining calendars, and assisting with client communications.
• Supervise and support administrative staff, including paralegals, assistants, and non-attorney sales personnel, promoting teamwork and professional development.
• Handle client communications, including preparing and sending retainer agreements, engagement letters, letters of declination, and collecting client payments.
• Coordinate communication with courts, opposing counsel, and external vendors or service providers; prepare and file legal documents in relevant courthouses.
• Monitor and manage accounts payable and receivable, including billing, invoicing, and tracking client payments.
• Develop and implement office policies, systems, and procedures to improve efficiency, productivity, and compliance with regulations.
• Organize and coordinate firm events, including internal meetings, conferences, and team-building activities.
• Assist in onboarding and training new employees; support staff development through internal training programs.
• Maintain accurate records and ensure confidentiality and compliance with firm policies and legal standards.
• Collaborate with senior management to support firm-wide initiatives and provide cross-departmental administrative assistance as needed.
  
  

Qualifications

• Must have proven experience in office management within a law firm
• Strong leadership, multitasking, and task management skills with the ability to prioritize and adapt in a fast-paced setting.
• Excellent written and verbal communication skills, with a professional and client-focused demeanor.
• Proficiency in legal office systems, billing software, and general office technology.
• High level of accountability, attention to detail, and a positive, team-oriented attitude.
  
  

Interested in hearing more? Easy Apply now by clicking the "Easy Apply" button.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

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