What are the responsibilities and job description for the Documentation Specialist position at Jobs for Ohio's Graduates?
Job Description
Essential Functions:
Bachelor’s degree (B.A.) from a four-year college or university or four to six years’ related experience and / or training or equivalent combination of education and experience.
This job specification should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions and perform any other related duties as may be required by their supervisor.
Company Description
The Jobs for Ohio's Graduates (JOG) is a partner of the National Jobs for America's Graduates (JAG) organization. JOG follows JAG's curriculum and program model to provide excellent results for young individuals facing various challenges to success. JOG's performance is measured based on JAG's 6 national standards for academic achievement and employment. JOG has consistently met or surpassed these 6 standards for 25 years in a row. For the fiscal year ending on June 30, 2022, JOG achieved the following outcomes: The Jobs for Ohio's Graduates (JOG) is a partner of the National Jobs for America's Graduates (JAG) organization. JOG follows JAG's curriculum and program model to provide excellent results for young individuals facing various challenges to success. JOG's performance is measured based on JAG's 6 national standards for academic achievement and employment. JOG has consistently met or surpassed these 6 standards for 25 years in a row. For the fiscal year ending on June 30, 2022, JOG achieved the following outcomes:
Essential Functions:
- Responsible for essential documentation that supports participant eligibility, program progress and performance.
- Provides assistance with the tracking of active and follow-up participants associated with funding sources and appropriate documentation.
- Corresponds frequently with county designees and staff, to ensure proper participant information, updates and documentation is shared.
- Works closely with the Contract Compliance and Performance Manager to ensure deadlines are being met and appropriate information and documentation is gathered.
- Works closely and provides documentation support to Career Specialists.
- Screens required documentation and case notes to ensure compliance.
- Promote the goals of JOG and facilitate compliance and performance to JOG standards and objectives.
- Reviews participant case notes from JOG’s internal data base system and puts together the participant case note report, for each participant and then submits to county designee.
- Submits participant PRC information for new potential enrollees, to the county and request clearance documentation for the participant’s initial eligibility.
- Review, process, and resolve discrepancies of participant files as appropriate for required county contracts.
- Collect and review required monthly and quarterly documentation (this includes, but not limited to: entered employment, education entrance, pre & post testing, grade cards, credential gains, exit packets, quarterly forms etc.), submit to county personnel, if applicable, and update JOG internal spreadsheets.
- Communicate with county designees, as county contracts require. While each county is different, this may include, but not limited to: updated participant information, performance indicators, and documentation flow.
- Receive participant referrals, as county contracts require and assign participants to identified career specialists, as appropriate.
- Coordinate IOP amendments, re-determinations, incentives, and w-9 forms, as required by county contracts.
- Maintains confidentiality regarding all issues relative to client files and the organization’s operations.
- All other duties as assigned.
- Local, daytime travel required within a four county radius;
- Flexible work hours/location;
- Computer skills including, but not limited to: Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Online database management systems;
- Preferred training or experience in the following areas:
- Business Administration;
- Communication;
- Teaching;
- Social Work;
- Human Resource Management;
- Career Development;
- Job Placement/Development;
- Employment and Vocational Counseling;
- Career Guidance;
- Vocational Education;
- Community Service Administration;
- Work experience with private sector or disadvantaged youth.
Bachelor’s degree (B.A.) from a four-year college or university or four to six years’ related experience and / or training or equivalent combination of education and experience.
This job specification should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions and perform any other related duties as may be required by their supervisor.
Company Description
The Jobs for Ohio's Graduates (JOG) is a partner of the National Jobs for America's Graduates (JAG) organization. JOG follows JAG's curriculum and program model to provide excellent results for young individuals facing various challenges to success. JOG's performance is measured based on JAG's 6 national standards for academic achievement and employment. JOG has consistently met or surpassed these 6 standards for 25 years in a row. For the fiscal year ending on June 30, 2022, JOG achieved the following outcomes: The Jobs for Ohio's Graduates (JOG) is a partner of the National Jobs for America's Graduates (JAG) organization. JOG follows JAG's curriculum and program model to provide excellent results for young individuals facing various challenges to success. JOG's performance is measured based on JAG's 6 national standards for academic achievement and employment. JOG has consistently met or surpassed these 6 standards for 25 years in a row. For the fiscal year ending on June 30, 2022, JOG achieved the following outcomes:
- 92% of students graduated high school (JAG Standard 90%)
- 80% of students secured job placement (JAG Standard 60%)
- 79% of students obtained full-time jobs (JAG Standard 60%)
- 82% of students experienced positive outcomes (JAG Standard 75%)
- 42% are in further education (all post-secondary, credential/certificate, apprenticeship (JAG Standard 35%)
- 97% Connectivity rate, percent of participants JOG is able to contact post successful exit (JAG Standard 95%)
