Operations Coordinator

Position: Operations Coordinator
Department: Admin
Position Type: Full-Time ─ Exempt
Location: In-Person Role Birmingham, AL
Reports to: Finance & Operations Director
Salary Range: $ 62,000- $75,000 - based on relevant experience

Who We Are ─ About Jobs to Move America:
Jobs to Move America is a national and multi-regional strategic policy center that works to transform
public spending and corporate behavior using a comprehensive approach that is rooted in racial and
economic justice and community organizing. We seek to advance a fair and prosperous economy with
good jobs and healthier communities for all. To learn more, visit our website: www.jobstomoveamerica.org.

Who we are ─ About the Team:
The Administration team at Jobs to Move America ensures the smooth operation of our organization
by managing essential functions such as finance, operations, human resources, and compliance. We
support JMA’s mission by creating efficient systems, maintaining financial health, and fostering a
strong organizational infrastructure. Our work allows teams to focus on advancing racial and economic
justice while we ensure stability, accountability, and effective resource management behind the
scenes.

About the Role
Jobs to Move America (JMA) is seeking a highly organized and adaptable Operations Coordinator to
provide critical administrative and operational support to our leadership team. This role will work
closely with directors to help manage various projects, streamline workflows, and ensure smooth day-
to-day operations. The ideal candidate is proactive, detail-oriented, and comfortable juggling multiple
priorities in a fast-paced, mission-driven environment.

This position requires flexibility and a willingness to support various teams across the organization.
The Operations Coordinator will play a key role in ensuring efficiency and coordination across
departments, contributing to JMA’s mission of advancing economic and racial justice.

What You’ll Do ─ Essential Duties and Responsibilities:

Key Administrative Support:

• Provide administrative and operational support to directors, assisting with scheduling, project
  coordination, and communications.
• Help manage organizational workflows, ensuring efficiency and alignment with strategic goals.
• Serve as a liaison between different teams, offering support as needed to enhance collaboration and
  productivity.
• Assist in office management tasks, including vendor coordination, facilities support, and resource
  management.
• Support internal processes related to finance, and compliance, ensuring smooth day-to-day
  operations.
• Adapt to evolving priorities, taking the initiative to support various teams as organizational needs
  shift.

Project and Event Coordination:

• Assist with planning and execution of events, meetings, and training, including booking venues,
  coordinating travel, and managing logistics.
• Support the implementation of new operational processes and procedures.
• Maintain and update organizational records, including contracts, staff directories, and filing systems.

Finance and Budget Management:

• Work with the finance team to assist with tracking operational expenses and budgets.
• Coordinate with vendors for billing, invoicing, and payments.
• Process check requests, reimbursements, and other financial documentation promptly.

Human Resources Support:

• Assist in the onboarding process for new employees, including setting up workspaces, equipment,
  and accounts.
• Coordinate staff development initiatives and help organize training sessions or professional
  development workshops.
• Ensure that HR policies and procedures are communicated to all employees effectively.
  
  

Who you are:

• Highly organized with excellent time management skills.
• A strong communicator who can work effectively across teams.
• Flexible and adaptable, willing to support different teams as needed.
• Detail-oriented, with the ability to manage multiple projects at once.
• Tech Savvy - proactively learns new tools
  
  

Required Qualifications

• Education & Experience: A combination of relevant education, lived experience, and professional
  background in business administration, nonprofit management, operations, or a related field. We
  value non-traditional career paths and recognize that skills can be developed through a variety of
  experiences.
• Administrative & Operations Experience: At least 4 years of experience in office management,
  operations, or administrative coordination, preferably in a nonprofit or mission-driven environment.
• Commitment to Equity & Inclusion: Strong understanding of and commitment to diversity, equity, and
  inclusion (DEI) principles, with a willingness to foster an inclusive and accessible workplace.
• Organizational & Time Management Skills: Ability to manage multiple projects, prioritize tasks
  effectively, and maintain attention to detail in a fast-paced environment.
• Communication & Collaboration: Excellent written and verbal communication skills, with the ability to
  engage respectfully and effectively with diverse teams, vendors, and stakeholders.
• Technical Skills: Proficiency in Microsoft Office Suite, Google Workspace, and experience with
  project management or database software. Willingness to learn new systems as needed.
• Adaptability & Problem-Solving: Ability to adapt to changing priorities, take initiative, and find
  creative solutions to operational challenges.
  
  

Preferred Skills:

• Quick learner: Able to easily learn about nonprofit financial processes, including budgeting, grant
  tracking, and expense reconciliation.
• Familiarity with HR practices, including employee onboarding, training, and compliance.
• Knowledge of facilities management and working with external vendors to support a functional and
  accessible workspace.
• Passion for social justice, economic equity, and the mission of Jobs to Move America
  
  Work Location:
  
• Candidates must be able to work on-site at our Birmingham office. Please confirm your ability to do
  so in your application.

Other Physical Requirements:

• Ability to safely and effectively perform the essential job functions, in compliance with ADA, FMLA,
  and all applicable federal, state, and local regulations, including meeting both qualitative and
  quantitative productivity standards.
• Ability to maintain consistent and punctual attendance, including occasional travel to support
  campaign-related administrative work, by the ADA, FMLA, and organizational policies.
• Must be able to communicate clearly and effectively, both in person and over the phone, with or
  without reasonable accommodations.
• Capacity to adapt to different working environments, including office settings and campaign sites,
  while managing various administrative tasks.
• Ability to occasionally lift and transport materials (e.g., campaign supplies, documents) up to [insert
  appropriate weight, e.g., 25 lbs] as part of campaign support duties.

What Else You Should Know ─ Compensation & Benefits – Centered in Equity, Well-being, and
Growth
At Jobs to Move America (JMA), we believe in fair compensation, holistic well-being, and professional
growth. We are committed to ensuring that every team member is valued, supported, and set up for
success.

• Competitive & Equitable Pay: Salary Range: $62,000 – $75,000 with annual salary increases.
  Depending on geographic location, a one-time cost of living adjustment (COLA) may be applied to
  ensure fair compensation across regions.
• Comprehensive Health & Wellness: 100% employer-paid medical, dental, and vision coverage for
  employees and their dependents—because healthcare should never be a burden.
• Flexible Spending Account (FSA) to support your healthcare and dependent care needs.
• Generous Paid Time Off – Because Rest Matters - 12 personal days;12 federal holidays;2 floating
  holidays each year; a paid two-week winter break at the end of each year to recharge; Vacation
  time earn up to 20 vacation days; and 20 sick days for personal and family well-being; sabbatical
  Leave: After 5 years of dedicated work
• Retirement & Financial Security:,401(k) plan with a 5% employer contribution after just 6 months of
  employment—helping you plan for your future.
• Qualifying employer for Public Service Loan Forgiveness (PSLF)—supporting those committed to
  social justice careers.
• Flexibility & Remote Work Support
• Utility/Internet monthly stipend for employees working from home.
• Cell phone reimbursement to support work-related communication.
• Home office setup provided as needed to ensure a comfortable and productive remote work
  environment.
• Growth & Development: Training and professional development opportunities are available after the
  probationary period—because we invest in our people.
• Commitment to Diversity, Equity, and Inclusion (DEI): We actively uphold policies and practices that
  promote workplace equity, inclusion, and belonging.
• Unionized & Worker-Centered Workplace: JMA is a unionized workplace. This position is in a confidential role and is still covered under our collective bargaining agreement, ensuring workplace protections and fair labor practices.

At JMA, we don’t just offer jobs—we build careers that empower, uplift, and create lasting impact. If you’re
looking for an organization that values equity, invests in its people, and believes in the power of collective
action, we’d love to have you on our team!

How to Apply:
Complete this form and upload a cover letter & resume, and three work references.

Applications will be considered on a rolling basis. Only applications submitted via the above link will be
considered. No phone calls, please. Applicants who do not meet the minimum qualifications may not
receive a reply. Candidates who advance in the interview process will be asked to complete a writing
assessment.

JMA Equal Opportunity/Affirmative Action Statement
We are an EEO/affirmative action employer and encourage applications from all qualified candidates
regardless of race, ethnicity, age, sex, sexual orientation, marital status, religion, or disability. We work
to ensure fair treatment of applicants and employees and actively enforce zero-tolerance policies
against discrimination and sexual harassment. Those who identify as persons of color, women,
veterans, or formerly incarcerated persons, and/or have had experience working with one or more of
those groups are strongly encouraged to apply.

JMA Diversity and Inclusion Statement
JMA believes that diverse, engaged, and motivated employees are essential to achieving our goals of
economic, racial, and social justice. JMA believes that each employee's voice is valuable and that
when all employees contribute ideas to the organization’s operation, it enhances the success of the
organization overall.

To assist us in achieving our goals as a diverse and inclusive workforce, we ask for optional
self-identification questions in the job application.

Salary : $62,000 - $75,000