What are the responsibilities and job description for the Administrative Assistant / HR Coordinator : 365862 position at JobsRUs?
JobsRUs.com is a service-oriented staffing/recruiting company dedicated to working closely with our clients. We currently are hiring for a Administrative Assistant / HR Coordinator in Canaan, CT.
Monday to Friday
Day shift
$21-24/hour
Temporary assignment
The Administrative Assistant/HR Coordinator reports directly to the Plant Manager and is responsible for overseeing payroll processing for site, collaborating with all department leaders and Administrative Assistants to ensure accurate time entries for all associates. In addition to payroll duties, this role serves as the primary contact for both external and internal customers, addressing associate inquiries appropriately and directing them to the relevant Centers of Excellence (COE). This position must maintain the utmost respect for all associates and ensure the confidentiality of sensitive information.
Requirements:
• High School Diploma or GED
• One year of administrative support experience required
• Prior experience in payroll and timekeeping required
• Ability to influence without authority
• Ability to communicate with various levels of leaders throughout the organization
• Ability to handle sensitive issues and confidential information
• Delivery effective customer service skills to all levels in the organization
• MS Office Proficiency (Word, PowerPoint, Excel)
Job Responsibilities: (Primary Duties, Roles, and/or Authorities)
1. Responsible for accurate time review in ADP for all departments and ensures the accurate and timely bi-weekly submission of the site payroll.
a. Conduct regular Administrative Assistant meetings to discuss payroll issues and ensure consistency.
b. Responsible for verifying manual time entries due to misplaced or forgotten badges and
ensuring accurate daily input of this time.
c. Reviews all associate updates in Workday to ensure that schedules are accurately reflected and integrated into ADP, including new hires, transfers, and promotions.
d. Reviews all leave approvals from Sedgwick and ensures the proper allocation of PTO time as appropriate. Updates codes to accurately reflect the changes.
2. Submit miscellaneous payments.
3. Manages attendance programs and issues correspondence to ensure compliance with site and company policies.
a. Manage Perfect Attendance program.
b. Generates monthly Headcount report for Finance.
c. Runs and distributes the monthly Overtime report.
d. Updates weekly absenteeism report.
4. Assist in the preparation of special reports and special projects as required.
5. Supports New Hire Orientation training.
6. Addresses all employee inquiries and provides appropriate support.
7. Communicate effectively and promptly with peers, support teams, and management, including escalating issues when necessary.
8. Ensures confidentiality by safeguarding sensitive associate information.
9. Work overtime as required by the department. Work flexible hours based on business needs.
10. Comply with all local company quality policies, procedures, and practices through consistent application of sound quality assurance principles.
11. Other duties as required to support the needs of the business.
JobsRUs.com Cares: *Pay Options: Direct Deposit, Paper Checks or pay cards; paid weekly *Health/Dental/Vision Insurance options compliant with the ACA *401k *Online Employee Portal to adjust withholdings and view and print pay stubs We look forward to working with you; JobsRUs.com Cares! APPLY Today! JobsRUs.com has over 8000 associates in the United States in various verticals and industries with over 5000 working in manufacturing, industrial, production, factory, distribution and/or warehouse roles ranging from the assembly, forklift, machine operator, warehouse, maintenance, packaging, order pick/pack and general labor.
Monday to Friday
Day shift
$21-24/hour
Temporary assignment
The Administrative Assistant/HR Coordinator reports directly to the Plant Manager and is responsible for overseeing payroll processing for site, collaborating with all department leaders and Administrative Assistants to ensure accurate time entries for all associates. In addition to payroll duties, this role serves as the primary contact for both external and internal customers, addressing associate inquiries appropriately and directing them to the relevant Centers of Excellence (COE). This position must maintain the utmost respect for all associates and ensure the confidentiality of sensitive information.
Requirements:
• High School Diploma or GED
• One year of administrative support experience required
• Prior experience in payroll and timekeeping required
• Ability to influence without authority
• Ability to communicate with various levels of leaders throughout the organization
• Ability to handle sensitive issues and confidential information
• Delivery effective customer service skills to all levels in the organization
• MS Office Proficiency (Word, PowerPoint, Excel)
Job Responsibilities: (Primary Duties, Roles, and/or Authorities)
1. Responsible for accurate time review in ADP for all departments and ensures the accurate and timely bi-weekly submission of the site payroll.
a. Conduct regular Administrative Assistant meetings to discuss payroll issues and ensure consistency.
b. Responsible for verifying manual time entries due to misplaced or forgotten badges and
ensuring accurate daily input of this time.
c. Reviews all associate updates in Workday to ensure that schedules are accurately reflected and integrated into ADP, including new hires, transfers, and promotions.
d. Reviews all leave approvals from Sedgwick and ensures the proper allocation of PTO time as appropriate. Updates codes to accurately reflect the changes.
2. Submit miscellaneous payments.
3. Manages attendance programs and issues correspondence to ensure compliance with site and company policies.
a. Manage Perfect Attendance program.
b. Generates monthly Headcount report for Finance.
c. Runs and distributes the monthly Overtime report.
d. Updates weekly absenteeism report.
4. Assist in the preparation of special reports and special projects as required.
5. Supports New Hire Orientation training.
6. Addresses all employee inquiries and provides appropriate support.
7. Communicate effectively and promptly with peers, support teams, and management, including escalating issues when necessary.
8. Ensures confidentiality by safeguarding sensitive associate information.
9. Work overtime as required by the department. Work flexible hours based on business needs.
10. Comply with all local company quality policies, procedures, and practices through consistent application of sound quality assurance principles.
11. Other duties as required to support the needs of the business.
JobsRUs.com Cares: *Pay Options: Direct Deposit, Paper Checks or pay cards; paid weekly *Health/Dental/Vision Insurance options compliant with the ACA *401k *Online Employee Portal to adjust withholdings and view and print pay stubs We look forward to working with you; JobsRUs.com Cares! APPLY Today! JobsRUs.com has over 8000 associates in the United States in various verticals and industries with over 5000 working in manufacturing, industrial, production, factory, distribution and/or warehouse roles ranging from the assembly, forklift, machine operator, warehouse, maintenance, packaging, order pick/pack and general labor.
Salary : $21 - $24
