Executive Assistant

About the Role: We are seeking a proactive, highly organized, and experienced Executive Assistant to provide top-tier administrative support to our Managing Directors and leadership team. This individual will play a key role in ensuring seamless office operations by managing calendars, coordinating travel, and supporting internal communications. The ideal candidate is a detail-oriented problem-solver with excellent communication skills and the ability to manage competing priorities in a dynamic, fast-paced environment. Key Responsibilities: Executive & Communication Support:

• Provide comprehensive phone coverage for Managing Directors, handling sensitive and confidential calls with discretion.
• Track executive whereabouts and deliver accurate messages promptly.
• Act as a liaison between executives and internal/external stakeholders.

Calendar & Meeting Management:

• Manage complex calendars, including scheduling internal and external meetings, events, and conference calls.
• Ensure all meeting logistics are handled efficiently and that participants are well-prepared.

Travel & Expense Coordination:

• Coordinate detailed travel itineraries, including accommodations and transportation.
• Prepare and submit expense reports in a timely and accurate manner.

Office & Cross-Functional Support:

• Serve as a point of contact across departments to facilitate timely information exchange and task completion.
• Provide backup administrative support during staff absences (vacations, sick days, etc.).

Administrative Operations:

• Maintain shared communication tools such as mailing groups and distribution lists.
• Ensure the executive workspace and broader office environment are organized and fully functional.
• Support ad hoc projects and general office management as needed.

Qualifications & Skills:

• Bachelor's degree required.
• 3 years of experience in an executive or administrative assistant role, preferably supporting senior leadership.
• Exceptional organizational, time management, and multitasking abilities.
• Strong verbal and written communication skills.
• Ability to exercise sound judgment, discretion, and professionalism.
• A collaborative team player with a proactive, can-do attitude.

Technical Skills:

• Proficient in Microsoft Office Suite (especially Outlook, Excel, and Word).
• Familiarity with Concur or similar expense management systems is a plus.
• Comfortable using internet tools and conducting web-based research.

Why Join Us?

• Be part of a collaborative and high-performing team.
• Contribute directly to the efficiency and success of executive leadership.
• Enjoy a supportive environment with opportunities for growth and development.