Job Description

About JobTrain

JobTrain is a nonprofit organization on the move.  We are delivering best in class outcomes, increasing our reach by expanding regionally, and we have committed to an ambitious new expanded mission to help our community to advance beyond the initial job placement, providing career advancement programming to help them achieve “full economic mobility.”

Born out of the civil rights movement in 1965, we now serve those in need of job training or other services that will advance their economic mobility at one of our Bay Area career or training centers.  We create an environment and workspace where our staff reflects the diversity of the communities we serve, fostering a safe and welcoming place for our clients.  We deliver on some of the best outcomes in the workforce development field, with a vision to provide our clients with the long-term support they need to achieve full economic mobility. 

We are growing, and we need your help!

Overview of position: 

This position is part time (20-30 hours per week) and located in our San Jose Career Center.  CFET Coordinator will have the following responsibilities: 
 

HMIS Quality Assurance 

Responsibilities  

• Run CFET reports, and other reports as required by Site Manager; provides other needed information on request, ensuring that all participant data and demographics are recorded accurately and in a timely fashion.  Generates and reviews reports generated by VSAS.
• Assists with audits, quarterly and annual reports; ensures accuracy & resolves issues with VSAS 
• Coordinates with the career center staff and CTE as needed for data entry and verification.
• Will assist the Site Manager with other related duties as required including clerical, administrative and other miscellaneous tasks. 
• Responsible for CFET communication with the county.

• Case Management. The Coordinator will manage intake/benefits screening and helping families apply for safety net benefits such as Medi-Cal and CalFresh 
• Documentation of Service Referrals.  Through Case Management, SalesForce, HMIS and other tools, employee will record service referrals made, contacted, connected and refused.  
• Community outreach and presentations. Establish and maintain public relations and working relationships with partner organizations for purposes of outreach, referrals and networking.  Specifically, employee will disseminate JobTrain materials, keep a calendar of events, conduct presentations, and maintain contact with community organizations to promote JobTrain with the assistance of the Career Center staff. Will represent JobTrain at community events and meetings, including occasional weekends and evenings. Some travel throughout the county is required [though infrequent.] 
• Follow-up and organization is essential.   

• Demonstrated problem-solving ability  
• Effectively and collaboratively able to work as part of a team. 
• Expert communication skills and individual counseling abilities. 
• Skilled at establishing effective inter-agency relations and developing resource networks. 
• Demonstrated affinity for details and remaining organized in fast-change environments.   
• Regular work attendance is required with some flexibility as requested and required. 
• Understands how to manage confidential information, appropriate disclosure and data/document destruction.  
• Must have strong organizational and interpersonal communication skills.  
• Ability to coordinate with professionals and clients from diverse backgrounds, working at various levels. 
• Accuracy in maintaining client records using databases. 
• Knowledge of city and county safety net programs and services. 
• Ability to work effectively with youth, adults, veterans, and seniors, from diverse economic, cultural, and ethnic backgrounds. 

• Experience providing counseling services and case management. 
• Trauma Informed communication skills  
• Experience presenting information sessions to various-sized groups. 
• Intermediate-to-advanced proficiency with basic office software (Microsoft Office 365, Google Office, etc.). 
• Experience in database operations and/or oversight of reporting 
• Experience with nonprofit organizations 
• Experience in HMIS a plus, but not required. 

COVID-19 Certification

JobTrain requires that all employees be fully vaccinated against COVID-19, except as required by law. Any employment offer will be contingent upon satisfactory proof that you are fully vaccinated from COVID-19, subject to reasonable accommodations for medical or religious reasons, and/or as otherwise required by applicable law.

Additional Information

We want applicants who are interested in JobTrain’s mission, and we encourage you to attach a cover letter to explain why you are interested in JobTrain and how your experience matches with our needs.

At JobTrain, we take the interview process very seriously. If you are selected to move through the process you should expect a couple of telephone screen calls and one or two Zoom / on-site interviews as part of the interview process.

JobTrain is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. Additionally, JobTrain does not discriminate against any employee or applicant for employment because of race, color, ethnic background, religion, gender, gender identity, gender expression, sexual orientation, age, marital status, physical or mental disability or national origin.

Also, please note:

• Our focus is on local candidates, we do not offer relocation benefits.
• Successful candidates must have legal residency and work eligibility in the United States (per INS Form I-9 instructions).
• JobTrain will require the successful candidate to undergo a background check.

Salary : $28 - $32