Accounts Payable Specialist

Job Overview:

The Accounts Payable Specialist plays a crucial role in ensuring the financial health of our construction projects by managing and processing all accounts payable transactions accurately and efficiently. This position is responsible for maintaining the integrity of financial records, ensuring timely payments to vendors, and reconciling discrepancies in accounts. The specialist will work closely with project managers and other departments to verify invoice accuracy and resolve any issues that may arise. By adhering to established processes and deadlines, the Accounts Payable Specialist contributes to the overall success of the company's financial operations. Ultimately, this role supports the organization's commitment to maintaining strong vendor relationships and upholding financial accountability.

Key Responsibilities:

• Invoice Processing: Receive, review, and process invoices from vendors. Ensure that invoices are accurate and match purchase orders or contracts.
• Accurately and promptly entering accounts payable invoices into the AP software system, ensuring timely processing and payment. This is a data-intensive role.
• Reconciling vendor statements to ensure accuracy and resolve any discrepancies.
• Vendor Communication: Address inquiries from vendors regarding payment status, discrepancies, and invoice issues.
• Performing additional duties as required or assigned.
• Maintain the accounts payable ledger and ensure timely payments to vendors.
• Collaborate with project managers to resolve discrepancies and answer inquiries related to invoices.

Qualifications:

• Education: High school diploma or equivalent (associate’s degree or higher in Accounting or Finance preferred).
• Experience: Previous experience in accounts payable or accounting roles preferred.
• Associate's degree in Accounting, Finance, or a related field.
• Proven experience in accounts payable or a similar financial role.
• Strong understanding of accounting principles and practices.

Preferred Qualifications:

• Bachelor's degree in Accounting or Finance
• Knowledge of construction industry accounting practices.

Skills:

• Strong attention to detail and accuracy
• Good communication skills (email, phone)
• Proficiency with accounting software and Microsoft Office (Excel, Word)
• Basic understanding of accounting principles and AP processes

Personal Attributes:

• Strong organizational and time-management skills
• Ability to work independently and as part of a team
• Problem-solving skills and the ability to troubleshoot issues as they arise