Bookkeeper/Administrative Assistant

Job description

Joe Mineo Creative is a nationally recognized and award-winning event design company. With every corporate event, wedding, and private party we create, plan, or manage, our team provides clients with a unique design, exceptional service, and a sophisticated presentation.

We are hiring a hardworking, self-motivated team player who will fill the position of Staff Accountant, responsible for administrative and accounting tasks. This is a Full-time position at 40 hours a week.

The Staff Accountant is responsible for assisting with day-to-day accounting activities, contracts, invoicing, and client reconciliation. Additionally, the Staff Accountant will provide clerical support to the Creative Director. This position reports directly to COO, Creative Director and Accounting firm.

Responsibilities:

• Works closely and communicates with the COO and Creative Director.
• Schedule, develop agenda, attend and type minutes for weekly meetings with COO and Creative Director, also executes to-do lists as dictated by meetings.
• Maintain Event spreadsheet and perform reconciliation of job costs for all events.
• Import all invoice, income, and expense data in the event software Curate and QuickBooks Desktop.
• Job costing for all events
• Process credit card transactions.
• Manage AP and attach documents within QuickBooks
• Enter petty cash journal entries.
• Collect, calculate, and enter timesheets by class.
• Request COI’s, Subcontractor Agreement and W-9’s from vendors and maintain COI binder
• Set up meeting to review 90-day goals with all employees
• Order office supplies
• Enter and submit monthly sales-tax confirmation report
• File all invoices and receipts in event binders
• Process sales tax exempt forms
• Process e-checks and credit card payments
• Manage Accounts Receivable
• Open and process incoming mail
• Follow all safety guidelines according to company policies and procedures.

Requirements:

• Minimum of 3 years of administrative, accounting, and QuickBooks experience.
• Proficient technological abilities to perform tasks with existing and new software programs.
• Proficient with QuickBooks Desktop and Excel.
• Ability to understand, read, write, and speak English.
• Ability to think out of the box and problem-solve when needed.
• Good verbal communication skills to communicate successfully with the team.
• Ability to multitask and delegate when needed.
• Must be 18 years old or older.

Please send resume and desired hourly rate to be considered.

Job Type: Full-time

Expected hours: 40 per week

Schedule:

• Monday to Friday

Job Type: Full-time

Schedule:

• Monday to Friday

Ability to Commute:

• Youngstown, OH 44509 (Required)

Ability to Relocate:

• Youngstown, OH 44509: Relocate before starting work (Required)

Work Location: In person