What are the responsibilities and job description for the Event Assistant position at Joe Mineo Creative?
Joe Mineo Creative is a nationally recognized and award-winning event design company. With every corporate event, wedding, and private party we create, plan, or manage, our team provides clients with a unique design, exceptional service, and a sophisticated presentation.
Joe Mineo Creative is seeking an Event Assistant who would be responsible for assisting with day-to-day office activities and supporting the Event Consultants. This is a part-time position, 28-30 hours per week.
Responsibilities
- Work closely and communicate with Event Producers
- Attend weekly meetings and assist in making copies and prepare documents needed for the meeting
- Track and update inventory of in-house rentals and update event software continually
- Answer the phone and distribute calls/messages accordingly
- After training, be knowledgable in fielding new clients and navigating to the appropriate locations
- Organize schedules and calendars to keep track of incoming inquires, in-studio meetings, etc.
- Create binders when new clients are booked, and inventory past event binders
- Prepare copies/documents for prior to storyboards, meetings, presentations, and prototypes
- Prepare common area for proto-type and in-studio meetings
- Assist in coordinating appointments with clients and vendors
- File event receipts into appriorate binders following event reconciliation by accounting
- Other tasks as assigned by Event Producers, Event Designers, COO, and Owner
- Follows all safety guidelines according to company policies and procedures
Qualifications
- At least 1 year of administrative experience
- Excellent organization skills
- Ability to understand, read, write, and speak English
- Proficient in Microsoft products
- Ability to think out of the box and problem-solve when needed
- Good verbal and written communication skills to communicate successfully with the team
- Ability to multitask and delegate when needed
- Must be 18 years old or older
- Interest in the event industry is a bonus. Eager to learn the event industry
Please send resume and desired hourly rate to logan@joemineocreative.com to be considered.