What are the responsibilities and job description for the Accounts Payable Specialist position at Joe Taylor Restoration Inc?
Joe Taylor Restoration is seeking an Accounts Payable Specialist to join our team! The Accounts Payable Specialist is responsible for entering vendor invoices and processing payments in a fast-paced environment. If you are looking for a new opportunity with a growing company then apply to the Accounts Payable Specialist position today! Primary/ Key Essential Functions and Responsibilities:
- Ensure the accuracy of bills paid and obtain approval on invoices.
- Enter invoices into Quickbooks and allocate costs according the correct category, PO number, and/or customer job number
- Pay bills via credit card over the phone or online when possible (with approval) and record in Quickbooks.
- Scan and archive all supporting documentation
- Upload check payment details to bank website to ensure accurate positive pay information
- Scan and upload supporting check documentation into Quickbooks and company files.
- Prepare checks for mailing and or pick up
- Run Open Payables reports for Controller weekly
- Obtain W-9 from vendors- Prepare annual 1099 and 1096 forms
- Reconcile vendor statements to current records; locate missing invoices
- Review open purchase orders at month end for accuracy
- Provide back up support for Accounts Receivable if needed
- Any and all other duties assigned by supervisor
Education and Experience
- Minimum Education: Highschool Diploma or GED, AA degree in Accounting preferred
- Minimum Experience – One to Two (1-2) years of accounts payable hands on experience in an Accrual accounting environment
Knowledge Skills Abilities:
- Expected to have experience using generally accepted accounting practices (GAAP) in accrual accounting environment.
- Knowledge and hands on experience of Microsoft Office Suite, Quickbooks, CRM or similar database
- Expected to interact positively with other employees of all levels
- Expected to exhibit adaptability, flexibility, self-control and maturity in work and behavior
- Ability to recognize situations that require notifications of a manager
- Analyze, interpret, and communicate data effectively both verbally and in writing
- Effectively present information and respond to questions form leadership
- Complete assignments with promptness and accuracy
