Account Clerk II- Real Estate

Definition & Duties

Under general supervision, perform clerical and technical duties involving a variety of functions requiring considerable judgment. Process accounting or real estate transactions and maintain accurate financial and other records. Perform routine reconciliation operations which involve a variety of documents that may require cross-referencing to identify causes of disagreement. Check to verify appropriateness of entries; perform several types of computation including complicated calculations that involve formulae or a specific sequence of actions.

***This position is 20 hrs. per week, schedule is flexible within Monday through Friday 8-5 pm***

Knowledge of & Ability to

• Principles of accounting and bookkeeping
• Basic office practices
• English language to include grammar, spelling, sentence structure, vocabulary, punctuation and proofreading skills
• Applicable federal, state, and local legislation and regulations

• Apply accounting principles to the processing of financial transactions
• Learn, apply, and articulate departmental policies and procedures
• Represent Johnson County and perform duties in a professional, responsible, and trustworthy manner
• Perform duties with a high degree of speed and accuracy
• Be detail oriented when working with documents and information
• Provide customer service that is courteous and responsive
• Maintain confidentiality and security of information as appropriate
• Establish and maintain effective working relationships with elected officials, department heads, co-workers, and members of the public
• Use a computer for the purposes of data entry, e-filing, spreadsheets, word processing, presentations, email and Internet
• Interact effectively with persons from widely divergent backgrounds, interests, and points of view
• Operate office equipment such as calculators, postage machines, photocopiers, scanners, printers, and multi-line telephones
• Handle low to high levels of stress, meet deadlines, and solve problems appropriate to the position
• Organize and prioritize multiple responsibilities
• Organize and present factual information and ideas clearly and concisely in oral and written form
• Follow oral and written instructions
• Have clarity of speech and hearing which permits effective communication
• Have sufficient vision which permits moderate to heavy production and review of a wide variety of materials in hardcopy and electronic form
• Have sufficient manual dexterity to make hand written notations and which permits moderate to heavy use of a keyboard and mouse
• Have sufficient personal mobility to complete duties at various worksites
• Stand, sit, walk, bend, twist, climb, stoop, kneel, crouch, squat and reach
• Occasionally lift, carry, and/or move up to 35 pounds
• Work flexible schedule and overtime as required

Minimum Education, Training & Experience & Special Requirements

Bachelor's degree with coursework in accounting OR any equivalent combination of education, training, and experience which provides the required knowledge, skills, and abilities.

Specific Duties

to be performed satisfactorily with or without reasonable accommodation.

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

• Review recorded deeds and contracts, and update records including databases to reflect current ownership and other related information used for tax billing or for tracking ownership history.
• Perform quality control and approve updates to databases used for tax billing and tracking ownership history.
• Assist with specific queries from the public with regard to real estate and taxes.
• Verify changes in valuation by comparing abstracts from offices of the county and city assessors with real estate database records. Run periodic reconciliations, check off expected changes as requested by assessors, and determine corrections as needed.
• Verify accuracy of city, school and township budgets, according to laws. Review township financial statements to determine requirements are met.
• Maintain and update reports to track general obligation debt for Johnson County and the various cities and school districts within the county.
• Update computer files used to track tax increment financing debt and tax collections.
• Input and check levy and property tax credit data used in property tax billing.
• Review requests for pending subdivision plats and plats of survey and provide needed information or documentation.
• Produce and edit documents including but not limited to e-mails, memos, letters, reports, forms, and labels.
• Assist members of the public at the counter, including those who wish to register to vote or vote early. Answer and route telephone, email, and in-person inquiries to the appropriate parties.
• Perform assigned tasks to assist with elections.
• Participate in training, educational opportunities, and work-related meetings as requested.
• Perform specific duties of other Account Clerk II positions as assigned.
• May provide backup for clerks in other offices/departments during peak demand.
• Perform all work duties and activities in accordance with County and departmental policies, procedures, collective bargaining agreement, and safety practices.
• Attend work regularly at the designated place and time.