What are the responsibilities and job description for the ACCOUNT CLERK II – ACCOUNTS PAYABLE position at Johnson County?
JOB
Under general supervision, perform clerical and technical duties involving a variety of functions requiring considerable judgment. Process accounting maintain accurate financial and other records. Perform routine reconciliation operations which involve a variety of documents that may require cross-referencing to identify causes of disagreement. Check to verify appropriateness of entries; perform several types of computation including complicated calculations that involve formulae or a specific sequence of actions.
EXAMPLE OF DUTIES
Principles of accounting and bookkeepingBasic office practicesEnglish language to include grammar, spelling, sentence structure, vocabulary, punctuation and proofreading skillsApplicable federal, state, and local legislation and regulations Ability to: Apply accounting principles to the processing of financial transactionsLearn, apply, and articulate departmental policies and proceduresRepresent Johnson County and perform duties in a professional, responsible, and trustworthy mannerPerform duties with a high degree of speed and accuracyBe detail oriented when working with documents and informationProvide customer service that is courteous and responsiveMaintain confidentiality and security of information as appropriate Establish and maintain effective working relationships with elected officials, department heads, co-workers, and members of the publicUse a computer for the purposes of data entry, e-filing, spreadsheets, word processing, presentations, email and Internet. Proficient in computer applications.Interact effectively with persons from widely divergent backgrounds, interests, and points of viewOperate office equipment such as calculators, postage machines, photocopiers, scanners, printers, and multi-line telephonesHandle low to high levels of stress, meet deadlines, and solve problems appropriate to the positionOrganize and prioritize multiple responsibilitiesOrganize and present factual information and ideas clearly and concisely in oral and written formFollow oral and written instructions Have clarity of speech and hearing which permits effective communicationHave sufficient vision which permits moderate to heavy production and review of a wide variety of materials in hardcopy and electronic formHave sufficient manual dexterity to make hand written notations and which permits moderate to heavy use of a keyboard and mouseHave sufficient personal mobility to complete duties at various worksites Stand, sit, walk, bend, twist, climb, stoop, kneel, crouch, squat and reachOccasionally lift, carry, and/or move up to 35 poundsWork flexible schedule and overtime as required
SUPPLEMENTAL INFORMATION
to be performed satisfactorily with or without reasonable accommodation.The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.Inspect vouchers and supporting documentation submitted by County departments, verify accuracy and compliance with County policies, and contact departments to resolve issues and verify questionable information.Use financial software to maintain vendor records, enter and process claims, and produce accounts payable checks and reports according to established weekly deadlines.Respond to inquiries about vendor payments and other accounts payable issues.File vouchers and other documents in electronic and paper form.Prepare annual 1099 forms in accordance with federal requirements.Prepare and process County block grant payments.Reconcile office cash box and prepare daily deposit of receipts for the Treasurer's Office.Process and distribute incoming office mail; maintain and reconcile a ledger of cash and checks received by mail.Use financial software to maintain general ledger chart of accounts, post journal entries, and generate general ledger and budget reports.Proof payroll timesheet entry and prepare payroll checks for departmental pickup.Inventory, reorder, and stock office supplies for the office.Produce and edit documents including but not limited to e-mails, memos, letters, reports, forms, and labels.Assist members of the public at the counter, including those who wish to register to vote or vote early. Answer and route telephone, email, and in-person inquiries to the appropriate parties.Perform assigned tasks to assist with elections.Participate in training, educational opportunities, and work-related meetings as requested.Perform specific duties of other Account Clerk II positions as assigned.May provide backup for clerks in other offices/departments during peak demand.Perform all work duties and activities in accordance with County and departmental policies, procedures, collective bargaining agreement, and safety practices.Attend work regularly at the designated place and time.Resume and cover letter must be attached to online application.For questions regarding this position please contact Ines Beltre at ibeltre@johnsoncountyiowa.gov or 319-688-8076
Under general supervision, perform clerical and technical duties involving a variety of functions requiring considerable judgment. Process accounting maintain accurate financial and other records. Perform routine reconciliation operations which involve a variety of documents that may require cross-referencing to identify causes of disagreement. Check to verify appropriateness of entries; perform several types of computation including complicated calculations that involve formulae or a specific sequence of actions.
EXAMPLE OF DUTIES
Principles of accounting and bookkeepingBasic office practicesEnglish language to include grammar, spelling, sentence structure, vocabulary, punctuation and proofreading skillsApplicable federal, state, and local legislation and regulations Ability to: Apply accounting principles to the processing of financial transactionsLearn, apply, and articulate departmental policies and proceduresRepresent Johnson County and perform duties in a professional, responsible, and trustworthy mannerPerform duties with a high degree of speed and accuracyBe detail oriented when working with documents and informationProvide customer service that is courteous and responsiveMaintain confidentiality and security of information as appropriate Establish and maintain effective working relationships with elected officials, department heads, co-workers, and members of the publicUse a computer for the purposes of data entry, e-filing, spreadsheets, word processing, presentations, email and Internet. Proficient in computer applications.Interact effectively with persons from widely divergent backgrounds, interests, and points of viewOperate office equipment such as calculators, postage machines, photocopiers, scanners, printers, and multi-line telephonesHandle low to high levels of stress, meet deadlines, and solve problems appropriate to the positionOrganize and prioritize multiple responsibilitiesOrganize and present factual information and ideas clearly and concisely in oral and written formFollow oral and written instructions Have clarity of speech and hearing which permits effective communicationHave sufficient vision which permits moderate to heavy production and review of a wide variety of materials in hardcopy and electronic formHave sufficient manual dexterity to make hand written notations and which permits moderate to heavy use of a keyboard and mouseHave sufficient personal mobility to complete duties at various worksites Stand, sit, walk, bend, twist, climb, stoop, kneel, crouch, squat and reachOccasionally lift, carry, and/or move up to 35 poundsWork flexible schedule and overtime as required
SUPPLEMENTAL INFORMATION
to be performed satisfactorily with or without reasonable accommodation.The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.Inspect vouchers and supporting documentation submitted by County departments, verify accuracy and compliance with County policies, and contact departments to resolve issues and verify questionable information.Use financial software to maintain vendor records, enter and process claims, and produce accounts payable checks and reports according to established weekly deadlines.Respond to inquiries about vendor payments and other accounts payable issues.File vouchers and other documents in electronic and paper form.Prepare annual 1099 forms in accordance with federal requirements.Prepare and process County block grant payments.Reconcile office cash box and prepare daily deposit of receipts for the Treasurer's Office.Process and distribute incoming office mail; maintain and reconcile a ledger of cash and checks received by mail.Use financial software to maintain general ledger chart of accounts, post journal entries, and generate general ledger and budget reports.Proof payroll timesheet entry and prepare payroll checks for departmental pickup.Inventory, reorder, and stock office supplies for the office.Produce and edit documents including but not limited to e-mails, memos, letters, reports, forms, and labels.Assist members of the public at the counter, including those who wish to register to vote or vote early. Answer and route telephone, email, and in-person inquiries to the appropriate parties.Perform assigned tasks to assist with elections.Participate in training, educational opportunities, and work-related meetings as requested.Perform specific duties of other Account Clerk II positions as assigned.May provide backup for clerks in other offices/departments during peak demand.Perform all work duties and activities in accordance with County and departmental policies, procedures, collective bargaining agreement, and safety practices.Attend work regularly at the designated place and time.Resume and cover letter must be attached to online application.For questions regarding this position please contact Ines Beltre at ibeltre@johnsoncountyiowa.gov or 319-688-8076
